Job SummaryThe Tender Executive will be responsible for identifying, preparing, coordinating, and submitting government and private tenders. The role involves complete tender documentation, quotation preparation, vendor coordination, e-tender submission, and maintaining tender records.

- Key ResponsibilitiesSearch and identify relevant government, PSU, private and e-tender opportunities.
- Study tender documents, NIT, BOQ, technical specifications, eligibility criteria and commercial terms.
- Prepare and compile technical and commercial tender documents.
- Prepare quotations, BOQ, price schedules and comparative statements.
- Coordinate with management, technical teams, accounts and suppliers for tender requirements.
- Collect and verify required documents such as GST, PAN, experience certificates, turnover documents, EMD, tender fees and other statutory documents.
- Prepare and submit EMD, Performance Security, Bank Guarantee and other tender-related documents.
- Handle online tender submission through GeM, CPPP and various state/department e-tender portals.
- Ensure timely submission of tenders before the closing date and time.
- Coordinate with banks for EMD/BG-related requirements whenever required.
- Maintain records of submitted, awarded, rejected and ongoing tenders.
- Follow up on tender results, technical evaluations, financial bids and work orders.
- Coordinate with clients/departments regarding tender queries,



clarifications and corrigenda.
- Prepare tender-related letters, declarations, undertakings and other correspondence.
- Monitor upcoming tenders and maintain a tender tracking sheet.
- Support the Business Development team in identifying recent business opportunities.
- Required SkillsGood knowledge of e-tendering and tender documentation.
- Knowledge of GeM, CPPP and state e-procurement portals.
- Good working knowledge of MS Excel, MS Word and PDF documentation.
- Ability to understand BOQ, specifications and tender conditions.
- Good communication and coordination skills.
- Strong attention to detail and document accuracy.
- Ability to work under strict deadlines.
- Basic knowledge of GST, EMD, BG, PBG and commercial tender terms is preferred.

QualificationGraduate / Diploma in any relevant discipline. Candidates with experience in Tendering, Procurement, Engineering, Fire & Safety or EPC projects will be preferred.

Experience0–3 years of relevant experience. Freshers with good computer skills and knowledge of e-tendering may also be considered.

- Key Performance Areas (KPI)Number of tenders identified and submitted.
- Timely and error-free tender submission.
- Tender qualification and success rate.
- Proper maintenance of tender documentation.
- Timely coordination for EMD/BG and other requirements.
- Follow-up of tender results and work orders.

📌 Tender Executive (Bhubaneswar)
🏢 Vacron Technology
📍 Bhubaneswar