Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:
1. Work ATZ Hours (Mountain Time)
2. Participate in directors' calls, attentively listen in, and document minutes and action items, diligently tracking progress with stakeholders. Establish a consistent briefing rhythm with the directors to keep them updated on key developments and milestones.
3. Efficiently manage the calendars of multiple directors in the Americas region.
4. Assist in planning and executing travel activities for the directors.
5. Utilize tools, such as MSExpense, to effectively manage expenses for multiple Americas directors.
6. Gain deep understanding of the goals and strategies of the Americas Directors, ensuring alignment of team activities with their objectives.
7. Track and ensure completion of essential role-based compliance trainings, as well as actively collaborate on vital culture initiatives like Diversity and Inclusion (D&I;), hiring, and onboarding.
8. Contribute to cross-team projects to adapt and thrive in the ever-evolving business landscape.
9. Take full ownership and execute management team off-site events, including crafting impactful content, organizing sessions, and coordinating travel arrangements when necessary.
10. Collaborate closely with team members to effectively deliver internal content,



skillfully gathering information to create compelling storytelling materials that effectively articulate strategies, results, and goals for internal and external forums.
11. Plan and execute on team communication rhythm like All-Hands, Quarterly Team Calls, Roundtable Meetings with team members.
12. Analyze performance metrics to support team accountability in executing core business activities, driving continuous improvement and success.
13. Provide invaluable support for day-to-day operations and planning, ensuring seamless continuity of business operations during times of change or special circumstances.
14. Manage and cultivate relationships with leaders and peers within internal teams, establishing yourself as a trusted partner.
15. Leverage existing networks and actively build new connections to foster robust relationships that drive successful execution across the organization.
16. Support the directors in effectively communicating key goals, priorities, and definitions, ensuring clear and consistent messaging.
17. Offer valuable perspective and insights to the directors on specific areas within the organization, including communications, budgets, and team dynamics.
18. Provide support for the successful implementation of organizational changes, such as employee data management and skilling plans.
19. Contribute to cross-team projects, leveraging your expertise and engaging in project management efforts as needed.
20. Through engagement, actively foster an workplace that promotes collaboration and teamwork among the geographically dispersed and hybrid management team

Education/Experience:
High school diploma or GED required.
6+ years experience required.
Experience working with executives required.

📌 Executive Administrative Assistant 5 (Karnataka)
🏢 TRIGENT SOFTWARE PRIVATE
📍 Karnataka