Description

We’re looking for our next Operations Coordinator position.

Assist the team to ensure Teekay’s Management System conforms to ISM, ISO, and regulatory requirements. This will be carried out by:

- Actively participating in the Management of Change (MOC) process
- Providing guidance on document control issues to end-users
- Revising, publishing and distributing various types of documentation
- Administering the Safety Management System (SMS) software, including documents, workflows and user access

Some of the things you’ll be doing

- Treats safety and environmental compliance as a top priority.
- Assisting with the Management of Change (MOC) Process for documentation which includes:
- Logging change requests and reverting to the submitter with MOC number;
- Verifying and researching change requests with authors/owners before peer-review under the guidance of MOC lead;
- Reviewing documents for correct format, proper grammar, correct spelling and consistent use of terminologies, language, and style;
- Entering updates/information about the MOC into a database;
- Ensuring Management of Change requirements are being met

- Implement revisions as per requested changes and project document revisions.
- Publish and track various company fleet notices, organizational charts, newsletters, and publications.
- Working with internal departments to design and layout revised hard copy materials as required, e.g. posters, logbooks, etc
- Tracking the distribution of company notices and ensuring timely follow up on outstanding confirmations of receipt
- As required, providing training on management system software to administrative and end-users (ship/shore staff)
- Providing support to document authors/owners, document reviewers and other internal stakeholders.
- Providing data for QMR and updating specific QMR slides as assigned
- Supporting Teekay marine services in compiling Quarterly management reviews
- Updating JHA database in the Risk assessment and permit to work files





- With respect to the Safety Management System (SMS) software:
- Upload, publish and archive SMS documents in line with approved MOCs.
- Maintain SMS workflows, forms and user access, working with the Fleet Management Systems Analyst.
- Provide first-line support to ship and shore users, and follow up on issues with IT and the system vendor until they’re closed.
- Test system changes before go-live, and support moving records off legacy systems.

What we are looking for

- Qualification in IT / Information Systems, Business or Maritime Studies or relevant administration experience in the marine industry is preferred
- Minimum one year of relevant experience; fresh graduates with an IT background will be considered
- Analytical, problem solving, time management, project management and decision-making skills
- Demonstrates teamwork, interpersonal and communication skills
- Ability to respond positively to customers in an effective manner
- Proficient in Microsoft Office, Adobe applications, database management, and in administering business software (user access, workflows).
- Experience with a fleet management system is an advantage
- Strong Excel skills, and able to train and support non-technical users
- Knowledge and experience in technical writing, publishing and the marine industry would be an asset

What you can expect in return

- At Teekay you will find an engaged workplace alongside 8,000 professionals across the globe. Within all this wonderful diversity, this is what brings us together:
- We live by our #TeekaySPIRIT values - they always guide our actions, no compromises.
- People who are committed to excellence, developing their skilled experience as they deliver organizational outcomes
- An open collaborative workplace where you can have immediate impact
- A workplace where Everyone is a Leader and practices:
- Doing the right thing
- Creating connections
- Delivering results

- Challenging work in a dynamic environment

We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted.

📌 Operations Coordinator (Mumbai)
🏢 Teekay
📍 Mumbai