Executive Assistant to Function Head
Location: Pune
Reporting To: Function Head
Position Summary
The Executive Assistant to the Function Head provides comprehensive administrative, operational, and strategic support to enable effective leadership and seamless functioning of the department. The role requires robust coordination, communication, analytical, stakeholder management, and organizational skills to manage priorities, facilitate decision-making, and drive execution of key initiatives.

Key Responsibilities

Executive & Administrative Support
• Manage the Function Head's calendar, appointments, meetings, and travel schedules.
• Coordinate daily priorities and ensure effective time management.
• Screen and manage communications, emails, and correspondence.
• Prepare reports, presentations, dashboards, meeting agendas, and business documents.
• Maintain departmental records and ensure smooth information flow.

Business Support & Data Analysis
• Analyse departmental data and prepare meaningful insights and reports.




• Interpret complex data sets and provide actionable recommendations.
• Assist in tracking departmental objectives, KPIs, and strategic initiatives.

Meeting & Coordination Management
• Organize functional leadership meetings, reviews, and team discussions.
• Prepare and circulate Minutes of Meetings (MoMs).
• Track action items and ensure timely follow-up and closure.
• Coordinate with cross-functional teams to drive alignment and execution.

Stakeholder Management & Communication
• Act as a key liaison between the Function Head and internal stakeholders.
• Coordinate communication across departments and business functions.
• Draft, review, and manage presentations, correspondence, and reports.
• Support stakeholder engagement and relationship management.
• Coordinate with multiple stakeholders to ensure timely execution.
• Provide regular status updates and management summaries.

Travel & Event Coordination
• Manage domestic and international travel

📌 Ea To Hod Pune
🏢 ENGIE India
📍 Pune