Accountant & Admin

Location: Gurugram, Haryana
Employment Type: Full-Time | On-Roll
Department: Finance & Administration
Reporting To: Management / Founder

Role Overview

We are looking for a detail-oriented and responsible Accountant & Admin to manage the day-to-day accounting, payroll, MIS, procurement and administrative operations of the organisation.

The role requires strong ownership and accuracy, with responsibility for maintaining financial records, managing payroll and incentives, preparing monthly MIS/P&L;, handling statutory requirements, procurement, cash collections, asset records and HRMS-related activities.

The ideal candidate should be comfortable working independently, maintaining confidentiality and ensuring that all financial and administrative processes are completed accurately and on time.

Key Responsibilities

1. Accounts & Daily Data Management

- Perform daily manual data entry and maintain financial records in Excel/accounting systems.
- Maintain accurate records of income, expenses, collections, payments and other financial transactions.
- Ensure timely and systematic bookkeeping on a monthly basis.
- Maintain supporting documents, bills, vouchers and transaction records.
- Prepare monthly account reconciliations and identify discrepancies.

2. Payroll & Salary Management – End to End

- Manage the complete monthly salary process from attendance/data consolidation to salary disbursement.
- Prepare monthly payroll calculations, including fixed salary, deductions, incentives, reimbursements and other components.
- Calculate and process employee incentives as per approved structures.
- Prepare and issue monthly salary slips.
- Coordinate salary disbursement and maintain complete salary records.
- Process employee CTC revisions and maintain updated salary records.
- Communicate approved CTC/salary changes to relevant employees.
- Handle travel and other employee reimbursement calculations and processing.

3. MIS & Financial Reporting

- Prepare monthly P&L; statements and MIS reports for management review.
- Prepare weekly/monthly collection and revenue reports.
- Track expenses, outstanding payments, receivables and payables.
- Provide management with accurate financial data and reports for decision-making.
- Maintain branch/clinic-wise financial records and analysis wherever required.

4. Cash Collection & Banking

- Coordinate and monitor weekly cash collections from locations/clinics.
- Ensure timely deposition of collected cash into the designated bank account.




- Maintain complete cash collection and deposit records.
- Reconcile collections with deposited amounts and accounting records.
- Track and report any discrepancies or pending deposits.

5. Invoicing & Receivables

- Prepare and process invoices for clients, vendors, partners and other business requirements.
- Maintain invoice records and track outstanding receivables.
- Coordinate with relevant teams for timely collection of outstanding amounts.
- Maintain proper documentation of invoices, receipts and payment confirmations.

6. TDS & Statutory Compliance

- Maintain records required for TDS and other applicable statutory compliances.
- Coordinate/assist with timely TDS calculations, deductions and filings.
- Maintain TDS-related documentation and certificates.
- Stay updated on applicable labour law/statutory changes and communicate relevant changes to management/HR.
- Coordinate with external accountants, consultants or professionals wherever required.

7. Procurement & Vendor Management

- Raise and maintain Purchase Orders (POs).
- Coordinate procurement of clinic/office materials, consumables and other requirements.
- Obtain quotations and negotiate with vendors for pricing and terms.
- Coordinate with vendors for order placement, delivery and payment documentation.
- Ensure required material is arranged and delivered on time.
- Maintain vendor records, quotations, POs, invoices and payment records.

8. Asset & Inventory Records

- Maintain an updated record of all company assets, equipment and major purchases.
- Maintain asset allocation records by employee/clinic/location.
- Track movement, transfer, replacement and disposal of assets.
- Maintain records of office/clinic inventory and consumables wherever required.
- Conduct periodic verification/reconciliation of assets and inventory.

9. HRMS & Employee Administration

- Maintain employee records and HRMS data.
- Ensure employee joining, salary, attendance and other relevant information is updated accurately.
- Manage monthly HRMS payroll-related processes.
- Generate salary slips and maintain employee payroll documentation.
- Coordinate employee documentation and administrative requirements.

10.



Monthly Reconciliation & Closing

- Conduct monthly reconciliation of:
- Bank accounts
- Cash collections
- Revenue
- Expenses
- Vendor payments
- Receivables/payables
- Payroll
- TDS and other applicable deductions
- Ensure books and supporting records are updated and ready for monthly review.
- Highlight discrepancies and pending items to management.

Key Deliverables

The person will be responsible for ensuring:

- 100% accurate and updated daily financial records
- Timely completion of monthly payroll and salary disbursement
- Accurate incentive calculations
- Timely monthly P&L; / MIS
- Weekly cash collection and deposit reconciliation
- Timely invoicing and receivable tracking
- Updated vendor, PO, procurement and asset records
- Timely TDS and statutory documentation
- Updated HRMS and employee payroll records
- Completion of monthly financial reconciliations
- Proper documentation and audit readiness of financial records

Required Skills & Qualifications

- Graduate in B.Com / M.Com / Finance / Accounting or equivalent.
- 2–5 years of relevant experience in accounting, payroll and administration.
- Robust command of MS Excel and accounting software.
- Experience in payroll processing and incentive calculations.
- Understanding of TDS, bookkeeping and basic statutory compliance.
- Good numerical and analytical ability.
- Strong attention to detail and documentation skills.
- Ability to maintain confidentiality of financial and employee information.
- Good communication and coordination skills.
- Ability to independently manage recurring monthly finance and administrative processes.

Preferred Skills

- Experience with HRMS/payroll software.
- Experience in healthcare, clinics, multi-location businesses, retail or service organisations.
- Working knowledge of Tally / Zoho Books / similar accounting software.
- Good knowledge of Excel functions, MIS preparation and reconciliation.
- Experience handling procurement and vendor negotiations.

Key Attributes

Accuracy | Ownership | Confidentiality | Accountability | Organisation | Negotiation Skills | Timeliness | Attention to Detail

This is a hands-on ownership role. The candidate is expected to independently manage routine finance, payroll and administrative activities and ensure that all records, payments, reports and statutory requirements are completed accurately and within defined timelines.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Accontant & Admin (Gurugram)
🏢 Ahamyo Care Pvt.Ltd.
📍 Gurugram