Job Summary

We are looking for an experienced and highly organized Senior Executive – Administration & Secretarial to the Managing Director to provide high-level administrative, secretarial, coordination and executive support to the MD.

The ideal candidate should have 10+ years of relevant experience, excellent communication and interpersonal skills, strong administrative capabilities, professional etiquette, and the ability to handle confidential information with complete discretion.

Key ResponsibilitiesExecutive & Secretarial Support

- Provide comprehensive secretarial and administrative support to the Managing Director.
- Manage the MD's calendar, appointments, meetings and schedules.
- Coordinate internal and external meetings on behalf of the MD.
- Prepare meeting agendas, minutes, presentations, reports and correspondence.
- Follow up on decisions, instructions and action points given by the MD.
- Maintain confidential documents, records and official correspondence.
- Handle calls, emails and communications directed to the MD professionally.

Administration & Coordination

- Coordinate with various departments and senior management on behalf of the MD.
- Ensure timely submission of reports and information required by the MD.
- Track important assignments, deadlines and pending matters.
- Assist in organizing management meetings, business reviews and official events.
- Coordinate travel arrangements, accommodation and itineraries for the MD when required.
- Maintain proper filing and documentation systems.

Management Support

- Prepare MIS reports, management presentations and executive summaries.
- Collect and consolidate information from different departments for management review.




- Follow up with department heads regarding pending activities and management decisions.
- Assist the MD in monitoring key organizational activities and projects.
- Handle sensitive and confidential business information with a high degree of professionalism.

Candidate Profile

- MBA / B.Tech / equivalent professional qualification.
- Minimum 10 years of relevant experience in Administration, Executive Assistance, Secretarial functions or Management Coordination.
- Excellent English communication and business writing skills.
- Strong MS Office skills, particularly Word, Excel and PowerPoint.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and work under pressure.
- Strong follow-up and coordination skills.
- Professional personality with excellent interpersonal skills.
- High level of confidentiality, integrity and discretion.
- Willingness to work closely with senior management and handle urgent assignments when required.

Preferred Experience

Candidates with experience supporting MD / CEO / Directors / Senior Management in a corporate, hospitality, amusement park, infrastructure or similar organization will be preferred.

Key Skills

Executive Assistance | Secretarial Skills | Administration | MS Office | Calendar Management | Meeting Coordination | MIS Reporting | Documentation | Business Communication | Follow-up | Confidentiality | Management Coordination

Benefits

- Free Accommodation
- Opportunity to work directly with senior management
- Professional growth and career development opportunities
- Exposure to strategic business and management activities

Pay: ₹20,000.00 - ₹60,000.00 per month

Benefits:

- Commuter assistance
- Food provided
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Senior Executive – Administration & Secretarial (Thrissur)
🏢 Silverstrom Parks And Resorts .
📍 Thrissur