About the Role

Sambhav Jain Atelier is looking for a highly organised, proactive and tech-savvy Executive Assistant to the CEO – Design & Operations.

This is not a conventional administrative EA role. The candidate will work closely with the CEO and act as a central coordination point across design, project sites, clients, accounts, marketing and office operations.

The candidate must come from an Interior Design/Architecture background and understand the workings of a design studio and project sites.

Key Responsibilities

- Manage the CEO's calendar, meetings, appointments, priorities and daily schedule.
- Travel with the CEO for client meetings, site visits, vendor meetings and business engagements when required.
- Attend meetings, prepare notes/MOMs, record decisions and ensure all action points are followed through.
- Maintain an overview of ongoing interior projects, site progress, deadlines, drawings, selections and pending approvals.
- Coordinate with designers, site teams, contractors, consultants and vendors.
- Manage and follow up with the team on behalf of the CEO and oversee routine operations in the CEO's absence.
- Keep the CEO informed about important developments across the office and project sites.
- Manage client communication, emails, meetings and follow-ups.
- Handle preliminary calls and enquiries from prospective clients when the CEO is unavailable and maintain systematic follow-ups.
- Coordinate with accounts to track client receivables, outstanding payments, important expenses and vendor payments.
- Coordinate and supervise the marketing/content team, track campaigns, shoots,



content calendars and deliverables, and report progress to the CEO.
- Handle regular executive-assistance responsibilities including documentation, reminders, correspondence, travel coordination and confidential matters.
- Prepare concise daily/weekly reports covering projects, clients, accounts, marketing, team activities and matters requiring the CEO's attention.

Technology & AI

The candidate should be highly tech-savvy and comfortable using contemporary technology and AI to improve productivity.

Knowledge of ChatGPT, Google Workspace, Microsoft Office, Excel/Sheets, project-management tools, CRM systems, AI meeting tools and workflow automation is strongly preferred.

Ideal Candidate

- Degree/Diploma in Interior Design, Architecture or related field
- Preferably 3–6 years of professional experience
- Strong understanding of interior design and site execution
- Exceptional organisational and multitasking abilities
- Excellent written and verbal communication
- Professional and confident while dealing with clients
- Comfortable travelling for meetings and site visits
- Strong follow-up and team-management skills
- Discreet, dependable and highly responsible
- Proactive, solution-oriented and capable of working independently
- Strong understanding of technology, AI and modern productivity tools

The ideal candidate should be someone who takes ownership, anticipates requirements and ensures that tasks are completed without requiring constant follow-up from the CEO.

Reports directly to: CEO, Sambhav Jain Atelier

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Delhi)
🏢 Sambhav Jain Atelier
📍 Delhi