JOB DESCRIPTION – ADMIN ASSISTANT

Admin Assistant

Department

Administration / HR & Administration

Reporting To

Admin / HR Manager

Job Location

Vajra Rubber Products Pvt. Ltd.

Job Type

Full time

Job Summary

We are looking for a responsible, organized, and detail-oriented Admin Assistant to support the day-to-day administrative activities of the company. The candidate will be responsible for maintaining records, coordinating office activities, handling documentation, supporting employees and visitors, and assisting the HR & Administration team in routine activities.

Key Responsibilities1. General Administration

- Handle day-to-day office administrative activities.
- Maintain proper filing and documentation of company records.
- Prepare letters, notices, reports, and other administrative documents.
- Maintain office supplies and coordinate requirements with the concerned departments.
- Coordinate housekeeping, security, maintenance, and other facility-related activities.
- Assist in arranging meetings, appointments, and internal events.

2. Employee & HR Support

- Maintain employee records and personal files.
- Assist with attendance and leave records.
- Support onboarding and joining formalities for new employees.
- Assist HR in preparing employee-related documents and letters.
- Support communication of company policies, notices, and announcements.

3. Documentation & Data Entry

- Maintain accurate records in Excel and other company systems.
- Perform data entry and update administrative records regularly.
- Prepare daily, weekly, and monthly administrative reports.
- Maintain proper records of documents, correspondence, and approvals.
- Ensure documents are properly organized and easily retrievable.

4. Communication & Coordination

- Handle incoming calls, emails, and general enquiries.
- Coordinate with internal departments for administrative requirements.
- Receive and guide visitors and customers when required.
- Follow up with concerned departments regarding pending administrative activities.

5. Facility & Office Support





- Monitor office and facility requirements.
- Assist in managing transportation, accommodation, and travel arrangements when required.
- Monitor office cleanliness, housekeeping, and general workplace requirements.

6. Other Responsibilities

- Support management and HR in special administrative projects.
- Assist during internal and external audits when required.
- Maintain confidentiality of company and employee information.
- Perform other administrative duties assigned by the reporting manager.

Required Qualifications

- Any Degree or Diploma
- Minimum 0–2 years of experience in administration, office coordination, or HR support is preferred.
- Freshers with good communication and computer skills may also be considered.

Required Skills

- Good MS Excel and MS Word skills.
- Good written and verbal communication skills.
- Good organizational and time-management skills.
- Ability to maintain records accurately.
- Basic knowledge of HR and administrative procedures.
- Ability to coordinate with multiple departments.
- Professional and courteous approach.
- Ability to maintain confidentiality.
- Good follow-up and problem-solving skills

Preferred Skills

- Experience in a manufacturing company will be an advantage.
- Knowledge of Excel, M.S Word, etc

Key Performance Indicators (KPIs)

- Accuracy and timely maintenance of administrative records.
- Timely completion of assigned administrative activities.
- Effective coordination with departments and vistiors
- Proper document control and filing.
- Timely response to employee and administrative requirements.
- Compliance with company administrative procedures.

Personal Attributes

The candidate should be:

- Responsible and trustworthy
- Well organized
- Proactive and willing to learn
- Good at communication and coordination
- Detail-oriented
- Punctual and disciplined
- Able to work independently as well as in a team

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹12,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Education:

- Diploma (Preferred)

Work Location: In person

📌 Admin Assistant (Irinjalakuda)
🏢 Vajra Rubber Products (P
📍 Irinjalakuda