Executive Assistant to Managing Director (EA to MD)

Industry: F&B; / Ice Cream QSR
Location: Kolkata
Reporting To: Managing Director
Employment Type: Full-Time

About the Role

We are looking for a highly organised, proactive, and business-oriented Executive Assistant to the Managing Director to work closely with the MD in managing day-to-day priorities, business follow-ups, meetings, and strategic initiatives across the organisation.

The ideal candidate should be sharp, dependable, highly responsive, and comfortable working in a fast-paced entrepreneurial environment.

Key Responsibilities

- Manage the MD’s calendar, meetings, appointments, travel, and daily schedule.
- Act as the key coordination point between the MD and internal teams, store teams, vendors, consultants, and external stakeholders.
- Track and follow up on tasks, deadlines, action points, and commitments assigned by the MD.
- Prepare MIS reports, presentations, business updates, dashboards, and meeting briefs.
- Coordinate with Operations, HR, Finance, Procurement, Marketing, Kitchen/NPD, and Store teams.
- Monitor store performance, sales, operational issues, new store openings, and critical business updates.
- Conduct research and prepare information required for business decisions and expansion plans.
- Maintain confidential business information and handle sensitive matters with discretion.
- Draft and manage emails, WhatsApp communications, letters, reports, and official correspondence on behalf of the MD.




- Coordinate meetings and ensure MoMs and action points are documented and followed through.
- Assist the MD in new store launches, vendor negotiations, recruitment, events, and strategic projects.
- Ensure important matters are escalated to the MD promptly and that decisions are effectively communicated to the relevant teams.

Desired Candidate Profile

- Graduate/MBA preferred.
- 1–4 years of experience in Executive Assistant, Management Trainee, Business Coordination, Operations, or similar roles.
- Prior experience in F&B;, QSR, Retail, Hospitality, FMCG, or a startup will be an advantage.
- Excellent communication and interpersonal skills.
- Strong command of MS Excel, PowerPoint, Google Workspace, and WhatsApp Business.
- Excellent follow-up and coordination skills.
- Ability to manage multiple priorities and work under pressure.
- Strong attention to detail and problem-solving ability.
- High level of confidentiality, maturity, ownership, and professionalism.
- Willingness to work in a dynamic, founder/MD-driven environment.

Key Traits We Are Looking For

Ownership | Proactiveness | Confidentiality | Communication | Follow-up | Problem Solving | Business Acumen | Speed of Execution

What the Role Offers

- Direct exposure to the MD and senior management.
- Opportunity to work across business strategy, operations, expansion, and brand development.
- High-growth workplace with exposure to multiple functions of an F&B;/QSR business.
- Significant learning and career-growth opportunities.

Pay: From ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Newtown)
🏢 TerraFoodsmith
📍 Newtown