Position: Executive Assistant to CEO
Department: Management / Corporate Office
Location: Gurugram, Haryana
Reporting To: Managing Director / CEO
Employment Type: Full-Time

Job Summary

We are looking for a well-organized, proactive, and highly professional Executive Assistant (EA) to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate should be capable of managing schedules, correspondence, meetings, confidential information, and coordination with internal departments and external stakeholders.

Key Responsibilities

- Manage the MD's calendar, appointments, meetings, and daily schedule.
- Coordinate and schedule internal and external meetings, including preparation of meeting agendas and required documents.
- Handle emails, correspondence, letters, and official communications on behalf of the MD.
- Prepare MIS reports, presentations, minutes of meetings, and management reports as required.
- Follow up with various departments on tasks, pending matters, deadlines, and management decisions.
- Coordinate with Accounts, HR, Sales, Operations, Purchase, Production, and other departments for smooth execution of management requirements.
- Maintain confidential records, documents, contracts, and other sensitive information.
- Manage incoming and outgoing calls and prioritize important communications.
- Arrange travel plans, hotel bookings, transportation, and itineraries for the MD when required.
- Maintain a proper filing and documentation system for key records.
- Track important commitments and ensure timely follow-up and closure.
- Assist the MD in preparing for meetings, presentations, reviews, and business discussions.
- Coordinate with clients, vendors, consultants, business partners, and other external stakeholders professionally.




- Handle other administrative and executive responsibilities assigned by the MD.

Required Skills & Qualifications

- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- 3–7 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
- Excellent verbal and written communication skills.
- Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
- Good organizational and time-management skills.
- Ability to manage multiple priorities and deadlines.
- Strong follow-up and coordination skills.
- Professional personality with good interpersonal skills.
- Ability to maintain confidentiality and discretion.
- Strong attention to detail and accuracy.
- Ability to work independently and take initiative.

Preferred Candidate Profile

The ideal candidate should be:

- Smart, presentable, and professionally groomed
- Proactive and solution-oriented
- Highly organized and disciplined
- Trustworthy and comfortable handling confidential information
- Flexible with working hours when required by management
- Good at maintaining professional relationships with senior management and stakeholders

Key Competencies

Communication | Coordination | Confidentiality | Time Management | Follow-up | MS Office | Documentation | Problem Solving | Professionalism

Salary

As per experience, qualifications, and industry standards.

Immediate Requirement

Candidates who can join immediately or within a short notice period will be preferred.

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Leave encashment
- Provident Fund

Experience:

- Executive assistant: 3 years (Preferred)

Location:

- Gurgaon H.O, Gurugram, Haryana (Preferred)

Work Location: In person

📌 Executive Assistant to CEO (Gurugram)
🏢 Grafel india
📍 Gurugram