Position: Personal Assistant to Principal
Industry: CBSE / International School
Location: Kompally
Reporting To: Principal

Job Purpose

To provide comprehensive administrative and executive support to the Principal, ensuring smooth coordination of meetings, communication, documentation, schedules, school activities, and day-to-day administrative requirements.

Key Responsibilities

1. Executive & Administrative Support

- Manage the Principal’s daily calendar, appointments, meetings, and schedules.
- Coordinate and prioritize appointments and official engagements.
- Prepare daily schedules, reminders, and meeting agendas.
- Handle confidential documents and information with discretion.
- Maintain organized records, files, correspondence, and important school documents.

2. Communication & Coordination

- Act as the primary coordination point between the Principal and teachers, students, parents, management, vendors, and external stakeholders.
- Draft and circulate official emails, notices, circulars, letters, and communications on behalf of the Principal.
- Receive, screen, and appropriately route calls, emails, and requests.
- Follow up with various departments and staff on matters assigned by the Principal.

3. Meeting Management

- Schedule meetings and coordinate with participants.
- Prepare meeting agendas, presentations, and supporting documents.
- Record and maintain Minutes of Meetings (MoM).
- Track action points and ensure timely follow-up with concerned departments.

4. School Operations Support

- Coordinate with Academic, Administration, HR, Finance, Transport, Admissions, Examination, and other departments.
- Assist the Principal in monitoring important school activities and deadlines.
- Support coordination for CBSE-related meetings, inspections, documentation, and compliance requirements.
- Assist in organizing school events, PTMs, orientations, workshops, seminars, and other important programs.

5. Documentation & Reporting





- Prepare reports, MIS, presentations, letters, and official correspondence.
- Maintain trackers for tasks, meetings, pending activities, and follow-ups.
- Ensure timely submission and maintenance of required documents.
- Handle sensitive and confidential information related to students, staff, and school management.

6. Parent & Visitor Coordination

- Coordinate appointments for parents and visitors with the Principal.
- Handle parent queries professionally and direct them to the appropriate department.
- Manage the Principal's visitor schedule and ensure smooth visitor coordination.

7. Follow-up & Task Management

- Track tasks delegated by the Principal and follow up with concerned staff.
- Maintain a list of pending issues and deadlines.
- Provide regular updates to the Principal regarding the status of significant assignments.

Candidate Profile

Education:

- Graduate in any discipline.
- Additional qualification in Administration / Management / Secretarial Practice will be an advantage.

Experience:

- 2–7 years of experience as a PA, Executive Assistant, Secretary, Administrative Coordinator, or similar role.
- Experience in a CBSE / International / reputed school is preferred.
- Candidates with experience supporting a Principal, Director, CEO, School Head, or senior management would be preferred.

Key Skills

- Excellent verbal and written communication
- Strong English communication
- Excellent coordination and follow-up skills
- Calendar and appointment management
- MS Office – Word, Excel & PowerPoint
- Email drafting and professional correspondence
- Documentation and record management
- Meeting coordination and MoM preparation
- Good organizational and multitasking abilities
- Confidentiality and discretion
- Problem-solving and time management
- Professional personality and interpersonal skills

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 PA to Principal (Kompally)
🏢 Medicover Hospitals
📍 Kompally