Role Summary

We are looking for a qualified, organised, trustworthy, and proactive Personal Assistant to the Chairman to provide day-to-day administrative, coordination, travel, and executive support. The role requires excellent organisational skills, confidentiality, flexibility, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

- Manage the Chairman’s daily schedule, appointments, meetings, reminders, and calendar.
- Coordinate official meetings, visits, travel arrangements, and other engagements.
- Handle calls, emails, correspondence, documents, and follow-ups as instructed by the Chairman.
- Coordinate with employees, department heads, clients, external parties, and other stakeholders.
- Prepare and organise meeting notes, reports, presentations, correspondence, and other required documents.
- Maintain proper records and ensure timely follow-up on instructions and pending matters.
- Accompany the Chairman for meetings, official visits, business requirements, and travel when required.
- Provide driving support for the Chairman’s official travel and work-related requirements, as necessary.
- Handle confidential and sensitive information with strict discretion and professionalism.
- Support the administrative and logistical requirements of the Chairman’s office.
- Perform other duties reasonably assigned by the Chairman or Management.

Qualifications & Requirements

- Bachelor’s degree in any discipline preferred.




- Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar role is preferred.
- Valid driving licence and proficiency in driving are mandatory.
- Good verbal and written communication skills.
- Strong organisational, coordination, and time-management abilities.
- Basic proficiency in MS Office and other commonly used office applications.
- Ability to maintain confidentiality and exercise discretion.
- Professional appearance, behaviour, and interpersonal skills.
- Ability to work independently and handle changing priorities.
- Willingness to travel and maintain flexibility in working hours based on official requirements.

Candidate Profile

The ideal candidate should be responsible, dependable, well-organised, proactive, and trustworthy, with the ability to work closely with the Chairman and senior management. The candidate should be comfortable handling both administrative responsibilities and official travel requirements while maintaining professionalism and confidentiality at all times.

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s):

- Do you hold a valid driving licence and are you confident in driving a car regularly as part of your job responsibilities?
- Do you have prior experience directly assisting senior management such as a Chairman, Managing Director, Director, or similar senior executive?

Work Location: In person

📌 Personal Assistant to Chairman (Kochi)
🏢 HA&Co.
📍 Kochi