Executive Assistant – Founder’s Office

Company: Dynamic Lighting Solutions LLP – Nortek
Location: Mahim, Mumbai, Maharashtra
Salary: ₹8,00,000 – ₹10,00,000 per year
Experience: 4+ years
Job Type: Full-time, Permanent
Work Location: In person
Working Days: Monday to Saturday
Department: Founder’s Office / Executive Management

Job Summary

Dynamic Lighting Solutions LLP – Nortek is hiring an experienced Executive Assistant to support the Founder and Senior Management with day-to-day executive coordination, calendar management, meetings, travel arrangements, communication, documentation, follow-ups, and priority tasks.

The ideal candidate will be professional, well-spoken, presentable, organized, proactive, and highly detail-oriented, with the ability to manage confidential information and multiple priorities independently.

Responsibilities

- Manage the Founder’s calendar, appointments, meetings, schedules, and daily priorities.
- Coordinate internal and external meetings with clients, vendors, employees, and business partners.
- Manage domestic and international travel, including flight bookings, hotel reservations, transportation, and itineraries.
- Manage emails, calls, correspondence, messages, and follow-ups on behalf of the Founder.
- Prepare reports, presentations, MIS, meeting agendas, Minutes of Meeting (MOM), and business documents.
- Track pending tasks, deadlines, action items, and follow-ups to ensure timely completion.
- Coordinate with internal departments and external stakeholders on behalf of the Founder.
- Maintain confidential business, financial, operational, and personal information.




- Maintain records, documents, expenses, and other administrative information.
- Assist with business meetings, events, appointments, and special assignments.
- Follow up with employees and stakeholders to ensure timely execution and closure of assigned tasks.
- Handle multiple priorities and time-sensitive assignments efficiently.
- Provide day-to-day executive and administrative support to the Founder.
- Proactively identify requirements and take ownership of assigned responsibilities.

Requirements

- 4+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Founder’s Office Executive, or similar role.
- Experience supporting a Founder, Director, CEO, MD, CXO, or Senior Management is preferred.
- Excellent English verbal and written communication skills.
- Strong proficiency in MS Excel, MS Word, MS Outlook, and MS PowerPoint.
- Experience in calendar management, meeting coordination, travel planning, and itinerary management.
- Strong organizational, multitasking, and time-management skills.
- Excellent follow-up and coordination abilities.
- Strong attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.




- Ability to work independently and manage multiple priorities under pressure.
- Professional, confident, well-groomed, and presentable personality.
- Proactive approach with robust ownership and accountability.

Key Skills

Executive Assistant, Personal Assistant, Founder’s Office, CEO Support, Senior Management Support, Calendar Management, Schedule Management, Travel Coordination, Travel Planning, Meeting Coordination, Email Management, Follow-Up, Stakeholder Management, MS Excel, MS Word, MS Outlook, MS PowerPoint, MIS Reporting, Presentation, Minutes of Meeting, Documentation, Administrative Support, Task Management, Time Management, Multitasking, Communication Skills, Problem Solving, Confidentiality.

Preferred Candidate

The preferred candidate will be well-spoken, professional, presentable, proactive, highly organized, and comfortable working directly with senior management. The candidate should have excellent follow-up skills, strong attention to detail, and the ability to manage confidential matters and multiple responsibilities with minimal supervision.

Benefits

- Health Insurance
- Paid Time Off
- Paid Sick Time
- Professional growth and exposure to senior management
- Opportunity to work closely with the Founder’s Office

Job Type: Full-time, Permanent
Salary: ₹8 – ₹10 LPA
Location: Mahim, Mumbai, Maharashtra
Work Location: In person

Pay: ₹60,000.00 - ₹80,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant (Mahim)
🏢 DYNAMIC LIGHTING SOLUTIONS LLP - NORTEK LED
📍 Mahim