Job Title: Purchase, Accounts & Admin Manager (Head – Accounts, Purchase & Admin)

Location: Adichanallur, Kollam, Kerala

Company: Spice Basket / Jaffars Natural Food

Industry: FMCG / Food Manufacturing – dry fruits, spices, masalas, snacks

Reports to: Founder / Finance Head

About us

We supply private-label dry fruits and spices to leading retail chains such as Lulu Hypermarket and Reliance Retail, and run our own brand Spice Basket (website, e-commerce, quick-commerce and supermarkets). The business is growing fast and we need one strong leader to head our complete Accounts, Purchase and Admin function.

The role

You will head the accounts team (4 members – data entry, billing, invoicing and inventory accounting) AND own purchase and administration end-to-end. This is a senior ownership role: you are accountable for accurate books, timely purchasing, on-time payments and smooth admin, so that operations and sales are never held up.

Key Responsibilities

Accounts (lead the team)

Lead, guide and review the work of the 4-member accounts team – entries, billing, invoicing, inventory accounting.

Ensure books are accurate and up to date in Tally / ERP; monthly closing, reconciliations (bank, vendor, customer), GST returns, TDS and statutory compliance with the auditor / CA.

Track receivables from Lulu, Reliance and other customers; follow up collections.

Plan cash flow and payments; prepare monthly MIS for the founder.

Purchase

Own all purchasing – raw materials (dry fruits, spices), packing materials, consumables and services.





Work with Stores / Operations on reorder levels and buffer stock; raise POs on time so production and dispatch are never delayed.

Find, evaluate and negotiate with suppliers on price, quality, credit terms and delivery; build reliable backup vendors.

Track every PO until delivery; follow up on delays and quality issues.

Payments & Administration

Release vendor and operational payments on time – digital ad recharges (Meta / Google), logistics (Porter, transporters), utilities and others. Be reachable and respond fast.

Manage office and factory admin – contracts, AMC, rent, utilities, licences and renewals (FSSAI, trade licence etc.).

Track vehicle documents – fitness, insurance, permits, PUC – with Operations so nothing expires.

Coordinate with HR on payroll and statutory payments.

Candidate Profile

8–15 years of experience in accounts plus purchase / procurement, with at least 3 years leading an accounts or purchase team – preferably in FMCG, food or manufacturing.

Robust in Tally / ERP, GST, TDS, reconciliations and MIS.

Strong negotiation and vendor management skills.

Calm under pressure, highly organized and responsive – handles multiple priorities without missing anything.

A team leader who takes ownership and follows up until the job is done.

B.Com / M.Com / MBA Finance; CA-Inter / CMA-Inter a plus.

Malayalam and English required.

What we offer

Salary: Rs 50,000 – 1,00,000 per month, based on experience.

A senior leadership role with full ownership in a fast-growing food company.

Employment Type: Full-time

Work Location: In person, Adichanallur, Kollam

Pay: ₹50,000.00 - ₹100,000.00 per month

Work Location: In person

📌 Purchase, Accounts & Admin Manager (Kerala)
🏢 JAFFARS NATURAL FOOD
📍 Kerala