Job Profile – Company Secretary (CS)

Designation: Company Secretary
Department: Legal & Secretarial / Corporate Affairs
Reporting To: Managing Director / Director / CFO
Location: Head Office

Job Purpose

To ensure effective compliance with the Companies Act and other applicable laws, maintain statutory records, manage corporate governance requirements, and provide secretarial and legal support to the management.

Key Responsibilities

- Corporate Compliance
- Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.
- Monitor statutory and regulatory compliance requirements.
- Maintain a compliance calendar and ensure timely completion of all filings.
- Coordinate with ROC, MCA, and other regulatory authorities.
- ROC & MCA Filings
- Prepare and file necessary forms and returns with the Registrar of Companies (ROC).
- Ensure timely filing of annual returns, financial statements and other statutory forms.
- Maintain records of all statutory filings and acknowledgements.
- Board & General Meetings
- Organize Board Meetings, Annual General Meetings (AGMs) and Extra-ordinary General Meetings (EGMs).
- Prepare notices, agendas and minutes of meetings.
- Maintain statutory registers and records relating to meetings and resolutions.
- Track and ensure implementation of Board decisions.
- Statutory Records & Registers
- Maintain statutory registers and corporate records.
- Ensure proper documentation of shareholding, directors, charges and other corporate information.
- Maintain minutes books and resolutions.
- Legal & Regulatory Support
- Coordinate with external legal consultants, auditors and regulatory authorities.
- Assist management in reviewing agreements, contracts and legal documents.
- Monitor changes in applicable corporate laws and advise management accordingly.
- Director & Shareholder Compliance
- Handle documentation relating to appointment, resignation and change in particulars of directors.




- Maintain records relating to shareholders and share transfers, where applicable.
- Ensure compliance relating to DIN, DSC and other statutory requirements.
- Audit & Due Diligence
- Coordinate with statutory auditors, internal auditors and secretarial auditors.
- Provide required documents and information for audits and due diligence.
- Ensure closure of compliance observations within stipulated timelines.
- Corporate Governance
- Support management in maintaining good corporate governance practices.
- Ensure transparency and proper documentation of corporate decisions.
- Advise management on statutory and governance requirements.

Key Performance Areas (KPIs)KRAKey KPIStatutory Compliance100% timely statutory filingsROC/MCA ComplianceZero missed/late filingsBoard MeetingsTimely preparation and completion of meetingsStatutory RecordsAccurate and updated registersLegal ComplianceTimely identification and closure of compliance issuesAudit SupportTimely submission of required documentsCorporate GovernanceProper documentation and adherence to governance standardsRegulatory UpdatesTimely communication of changes in applicable lawsQualification

- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
- Graduate degree in Commerce, Law, Business Administration or related field preferred.

Experience

- 2–5 years of relevant experience in Company Secretarial / Corporate Compliance functions.
- Experience in a retail, corporate, manufacturing or group-company setting will be an advantage.

Skills Required

- Strong knowledge of the Companies Act and MCA/ROC compliance.
- Good drafting and documentation skills.
- Strong analytical and organizational skills.
- Good communication and coordination abilities.
- Ability to manage statutory deadlines independently.
- Proficiency in MS Office and relevant MCA/ROC compliance portals.
- High level of confidentiality, accuracy and integrity.

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Company Secretary & Compliance Officer (Bidhannagar)
🏢 VLS RETAIL
📍 Bidhannagar