WE’RE HIRING | EXECUTIVE ASSISTANT TO THE DIRECTOR & CEO

Not just an assistant. The person who makes things happen.

We are looking for a sharp, fast-moving, and highly organized executive assistant to work directly with the Director & CEO of a growing group of three pharmaceutical businesses operating across manufacturing, trading, and international exports.

This is a high-ownership, execution-driven role.

You will be the person who takes the CEO's instructions, connects the right people, follows up, solves bottlenecks, and makes sure things actually get done—correctly and on time.

WHAT YOU'LL ACTUALLY DO

Own the CEO's time.

- Manage calendar, meetings, priorities, and daily schedule.
- Prepare daily briefs and weekly look-aheads.
- Manage and prioritize emails and important communication.

Drive execution.

- Take ownership of tasks assigned by the CEO.
- Coordinate with teams, clients, vendors, and external stakeholders.
- Follow up relentlessly until work is closed.
- Identify delays before they become problems.

Keep the business organized.

- Maintain trackers for compliance, licenses, contracts, payments, and important deadlines.
- Prepare MIS, presentations, reports, letters, and meeting minutes.
- Track decisions and ensure they are implemented.

Keep opportunities moving

- Track leads coming through calls, WhatsApp, email, and meetings.
- Coordinate quotations, samples, documents, and follow-ups.
- Maintain a transparent view of the business pipeline.

Make the CEO's life easier.

- Coordinate vendor payments and routine queries.
- Consolidate department reports.
- Prepare weekly dashboards and review-meeting updates.
- Handle travel, banking coordination, and important business documentation.

Build better systems

- Convert ideas into SOPs, checklists,



trackers and workflows.
- Improve processes and eliminate unnecessary manual work.
- Use Excel/Sheets, CRM, task-management tools and AI tools to improve speed and efficiency.

WE'RE LOOKING FOR SOMEONE WHO:

✔ Doesn't wait to be told every small step.
✔ Takes ownership from instruction → execution → closure.
✔ Works quickly without becoming careless.
✔ Is extremely good at follow-ups.
✔ Can manage multiple priorities without losing track.
✔ Knows when to act independently and when to escalate.
✔ Can communicate confidently with senior people, clients, vendors, and internal teams.
✔ Is comfortable with Excel, MIS, documentation, and numbers.
✔ Can handle confidential information with complete discretion.
✔ Thinks “How can I get this done?” rather than “This isn't my job.”

DEAL BACKGROUND

Experience: 3–6 years

We are open to candidates from backgrounds such as:

- Executive Assistant to CEO/Director
- Chief of Staff / Chief of Staff Associate
- Business Coordinator
- Founder’s Office
- Business Operations / Management Coordination

Education: Graduate in any discipline
MBA / BBA / B.Pharm: Advantage
Location: Mahim
Travel: Local + occasional outstation
Compensation: Up to ₹5 LPA + Travel Allowance

If that sounds like you, we'd like to meet you.

Apply/Share your CV: [email protected]

Chetna Kolewad—+91-XXXXXXXXXX

Pay: ₹41,666.00 - ₹50,000.00 per month

Benefits:

- Paid sick time
- Provident Fund

Application Question(s):

- Current CTC
- Expected CTC
- Notice Period

Experience:

- Executive Assistant to MD : 3 years (Required)

Location:

- Mahim, Mumbai, Maharashtra (Required)

Work Location: Hybrid remote in Mahim, Mumbai, Maharashtra

📌 EA to CEO (Mahim)
🏢 Proficient Peoplecraft
📍 Mahim