HR Recruiter & Admin Executive – NGO

Location: Jaipur(Near Vivek Vihar Metro Station), Rajasthan
Department: Human Resources & Administration
Experience: 6 Months–4 years
Salary: ₹15,000–₹25,000 per month
Employment Type: Full-time
Reporting To: HR/Management

Key Responsibilities

1. Recruitment

- Handle end-to-end recruitment for NGO staff and support functions.
- Understand manpower requirements from different departments.
- Prepare and post job descriptions on Naukri, Indeed, LinkedIn and other platforms.
- Source and screen candidates.
- Conduct initial telephonic interviews.
- Coordinate interviews with department heads/management.
- Maintain candidate database and recruitment tracker.
- Coordinate salary discussions, selection and offer letters.
- Ensure timely joining and onboarding.

2. HR Operations

- Maintain employee records, personal files and HR documentation.
- Manage attendance, leave and employee databases.
- Prepare appointment, confirmation, experience, relieving and other HR letters.
- Coordinate monthly payroll inputs with Accounts.
- Maintain employee MIS and HR reports.
- Monitor probation and confirmation.
- Handle employee queries and basic grievances.
- Conduct joining formalities and induction.
- Coordinate exit formalities and full & final documentation.

3. NGO Administration

- Maintain HR and administrative records required for the NGO.
- Coordinate with different NGO teams regarding staffing and operational requirements.
- Maintain staff documentation and statutory records.
- Support management in implementing HR policies and procedures.
- Coordinate internal meetings, employee activities and training.




- Assist in maintaining records required for audits and compliance.
- Coordinate with vendors and office support staff when required.

4. Office Administration

- Manage stationery and office requirements.
- Coordinate housekeeping, maintenance and other office services.
- Maintain administrative registers and records.
- Coordinate with external vendors/service providers.
- Ensure smooth day-to-day office operations.

Candidate Requirements

- Graduate in HR, Business Administration, Commerce or a related field.
- 6 Months –4 years of HR/recruitment experience, preferably with an NGO, social organisation or similar setup.
- Good knowledge of recruitment and sourcing.
- Good communication and interpersonal skills.
- Good command of MS Excel/Google Sheets.
- Ability to maintain confidential employee information.
- Valuable coordination and follow-up skills.
- Should be comfortable working in a multi-functional NGO environment.
- Knowledge of basic labour laws, payroll and statutory compliance would be an advantage.

Suggested KPIs

- Positions closed within agreed timelines.
- Number and quality of candidates shortlisted.
- Joining ratio.
- Employee attendance and HR records maintained accurately.
- Timely completion of onboarding documentation.
- Employee database/MIS updated regularly.
- Timely payroll inputs.
- Smooth handling of administrative requirements.

Note: Interested candidates can call us at (phone hidden) and what'sapp their resume @ (phone hidden).

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 HR Recruiter & Admin Executive – NGO (Jaipur)
🏢 CUBICALFOX
📍 Jaipur