Recruitment Administration

Job Title: Recruitment Administrator

Experience: 4+ years

Monthly Gross Salary: Depends on experience

Work Schedule: Monday to Friday, 9:00 AM to 5:30 PM (Weekends Off)

Office Location: Godrej IT Park, Vikhroli

Job Summary

The Recruitment Administrator supports the Talent Acquisition function with candidate sourcing and end-to-end recruitment administration for vacancies across the UAE, Saudi Arabia, India and Egypt. The role builds and maintains candidate pipelines against the approved manpower plan, administers all recruitment records and systems, and coordinates activity between candidates, hiring managers and the wider HR team.

The role is based in the India office and works closely with the Talent Acquisition and HR teams in Dubai.

Key Responsibilities

Sourcing and Pipeline:

- Source candidates against approved requisitions using job boards, professional networks, the internal candidate database and referrals.
- Screen applications against agreed role criteria and prepare shortlists for recruiter and hiring manager review.
- Draft, post and refresh job advertisements across approved channels.
- Build and maintain talent pools for recurring and business-critical roles across marine, offshore, engineering and corporate disciplines.
- Conduct initial candidate outreach and availability checks, including salary expectation and notice period screening.

Recruitment Administration:

- Maintain requisition and candidate records in the applicant tracking system and HRIS, ensuring data accuracy and audit readiness at all times.
- Coordinate interviews across multiple locations and time zones, including scheduling, panel logistics and candidate communication.
- Prepare interview packs, evaluation forms and supporting documentation for hiring managers.
- Collect and verify candidate documentation, including CVs, certificates, references and right to work evidence.




- Support offer preparation, contract issuance and pre-boarding formalities in coordination with HR Operations and Mobilisation.
- Act as the day-to-day administrative point of contact for recruitment agencies and search partners on submissions, feedback and candidate status.
- Maintain recruitment templates, trackers and process documentation.

Reporting and Data:

- Maintain the central recruitment tracker and produce weekly pipeline and vacancy status reporting.
- Track time to fill, source effectiveness and offer conversion, and flag ageing or at-risk requisitions.
- Support periodic manpower plan reconciliation and headcount reporting as required.

Governance and Compliance:

- Ensure all recruitment activity is conducted in line with Company policy, delegated authority and the approved manpower plan.
- Maintain strict confidentiality of candidate, salary and organisational information.
- Ensure recruitment records meet applicable data protection and internal audit requirements.

QUALIFICATIONS AND EXPERIENCE

- Bachelor’s degree in Human Resources, Business Administration or a related discipline.
- Minimum four years’ experience in recruitment administration, coordination or sourcing, including experience supporting international or multi-country hiring.
- Experience within a shared services, global capability centre or offshore delivery environment is preferred.
- Prior exposure to recruitment into the Middle East is highly desirable.
- Sector experience in marine, offshore,



oil and gas, EPC or heavy engineering is advantageous.
- Working knowledge of an applicant tracking system; experience with Oracle Fusion Recruiting is an advantage.
- Solid Microsoft Excel capability, including tracker maintenance and basic reporting.

SKILLS AND ATTRIBUTES

- High level of accuracy and attention to detail in record keeping, documentation and reporting.
- Ability to manage high volume across multiple requisitions, stakeholders and geographies without loss of quality.
- Clear and professional written and spoken English.
- Sound judgement in handling confidential and sensitive information.
- Ability to work to deadlines with limited supervision, and to escalate appropriately.
- Willingness to align working hours with the UAE business week where required.

KEY INTERFACES

Internal: Talent Acquisition, HR Operations, Mobilisation, Engineering and Operations hiring managers, Finance.

External: Candidates, recruitment agencies, search partners, job board and system vendors.

PERFORMANCE MEASURES

- Accuracy and completeness of requisition and candidate records.
- Timeliness of interview scheduling, candidate communication and offer administration.
- Quality and volume of sourced candidates progressing to shortlist.
- Accuracy and timeliness of weekly recruitment reporting.

Pay: Up to ₹75,000.00 per month

Benefits:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):

- What's your current salary and expected salary?
- What is your notice period and by what date can you start?
- Please mention your email address and mobile number
- Are you comfortable commuting to the office daily at Godrej IT Park, Vikhroli West?

Experience:

- Talent Acquisition / Recruitment: 3 years (Preferred)

Work Location: In person

📌 Recruitment Administrator (Vikhroli)
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