Dhanya Bazaar Pvt. Ltd. is looking for a responsible and people-oriented HR Executive to join our Head Office HR team.

The HR Executive will be responsible for managing day-to-day HR activities, employee coordination, recruitment, attendance, payroll support, employee documentation, and HR operations across our supermarket branches.

The ideal candidate should have valuable communication skills, strong organizational ability, and experience in handling employees in a retail or multi-branch environment.

Key Responsibilities1. Recruitment & Staffing

- Handle recruitment for Head Office and supermarket branches.
- Coordinate job postings, candidate sourcing, screening, and interviews.
- Schedule interviews and coordinate with department/branch managers.
- Prepare offer letters and joining documentation.
- Maintain recruitment and vacancy records.
- Coordinate employee onboarding and induction.

2. Employee Records & Documentation

- Maintain accurate employee personal and employment records.
- Manage joining forms, ID proofs, certificates, agreements, and other HR documents.
- Maintain employee files and HR databases.
- Ensure employee records are updated regularly.

3. Attendance & Leave Management

- Monitor employee attendance across branches.
- Maintain leave records and attendance reports.
- Coordinate with branch managers regarding attendance irregularities.
- Prepare attendance data for payroll processing.
- Follow up on late attendance, absenteeism, and unauthorized leave.

4. Payroll & Salary Support

- Coordinate monthly payroll inputs.
- Verify attendance, overtime, incentives, deductions, and leave details.
- Coordinate with accounts/payroll team for salary processing.
- Resolve employee queries related to attendance and salary.

5. Statutory Compliance

- Assist in maintaining PF, ESI and other applicable statutory records.
- Coordinate required employee documentation for statutory compliance.




- Ensure HR processes are carried out according to company policies and applicable labour regulations.
- Maintain necessary HR registers and records.

6. Employee Relations

- Handle employee queries and day-to-day HR concerns.
- Coordinate between employees, branch managers, and Head Office.
- Assist in resolving employee grievances.
- Maintain positive employee relations and workplace discipline.
- Support employee engagement activities.

7. Branch HR Operations

- Coordinate HR requirements of all supermarket branches.
- Monitor manpower requirements and vacancies branch-wise.
- Coordinate staff transfers, promotions, replacements, and new appointments.
- Follow up with branch managers regarding staffing and employee issues.
- Prepare regular HR reports for management.

8. Performance & Discipline

- Assist in employee performance evaluation processes.
- Maintain records of warnings, disciplinary actions, and employee performance issues.
- Coordinate with managers regarding employee performance and conduct.
- Support implementation of HR policies and procedures.

9. HR Reporting

Prepare regular reports such as:

- Branch-wise manpower report
- Vacancy report
- New joining report
- Employee separation report
- Attendance and absenteeism report
- Leave report
- Staff turnover report
- PF/ESI-related employee reports
- Other HR reports required by management

Required Qualifications

- Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.




- HR certification or MBA/PG qualification will be an advantage.
- Previous experience in HR, preferably in retail, supermarket, FMCG, or multi-branch organizations.
- Good knowledge of MS Excel and MS Office.
- Knowledge of HRMS/payroll software will be an advantage.

Required Skills

- Valuable communication and interpersonal skills.
- Strong organizational and documentation skills.
- Good knowledge of recruitment and employee management.
- Good Excel and reporting skills.
- Ability to handle confidential employee information.
- Problem-solving and decision-making skills.
- Ability to coordinate with employees and managers across multiple branches.
- Ability to work independently and as part of a team.
- Good knowledge of Malayalam and English.

Experience

Preferred: 2–5 years of experience in HR operations.

Candidates with relevant experience in retail or multi-location organizations will be preferred.

Key Performance Areas (KPIs)

- Timely recruitment and manpower fulfillment.
- Accurate attendance and payroll inputs.
- Proper maintenance of employee records.
- Timely completion of HR documentation.
- Employee grievance resolution.
- Branch-wise manpower coordination.
- Statutory compliance support.
- Reduction in employee absenteeism and turnover.
- Timely submission of HR reports.

What We Offer

- Opportunity to work with an established and growing supermarket organization.
- Professional working environment.
- Career growth opportunities.
- Exposure to multi-branch retail HR operations.
- Salary based on qualification and experience.

How to Apply

Interested candidates can submit their updated CV to the HR Department of Dhanya Bazaar Pvt. Ltd.

Company: Dhanya Bazaar Pvt. Ltd.
Location: Head Office, Kerala

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 HR Executive (Kaniyapuram)
🏢 Dhanya Bazaar
📍 Kaniyapuram