Job Title: Personal Assistant to Founder & COO
Location: Cybercity, Magarpatta, Pune (full time work from office position)
Qualification: Any Graduate from a Reputed Institute Experience: 2+ years of experience in front office, secretarial or similar jobs.
Reporting To: Founder & COO
Job Summary: We are looking for a proactive and well-organized Executive & Personal Assistant to provide executive, personal, and administrative support to the Founder & COO, including calendar and travel management, meetings, documentation, follow-ups, personal requirements, and client coordination. The ideal candidate should be professional, discreet, presentable, and an excellent communicator.

Key Responsibilities:

Executive & Personal Assistance

o Manage the Founder & COO’s calendars, meetings, appointments, events, and schedules.

o Coordinate domestic/international travel, including flights, hotels, transfers, and itineraries.

o Schedule meetings and coordinate with internal teams, clients, and external stakeholders.

o Prepare MoMs, action trackers, and follow-ups to ensure timely closure of tasks.

o Assist with emails, reports, presentations, documents, and business correspondence.

o Maintain and organize confidential documents, records, and information.

o Coordinate and follow up on tasks assigned by the Founders across departments.

o Manage personal appointments, online bookings, shopping, and errands as required.

o Handle sensitive business and personal information with complete discretion and professionalism.

o Proactively manage the Founders’ day-to-day personal and professional requirements.

Guest Relations & Coordination





o Welcome and assist guests and clients with warmth and professionalism.

o Maintain an organized, clean, and presentable reception & lobby area.

o Assist with the coordination of client visits, corporate meetings, and special engagements as required.

Key Skills & Other Traits:
o Excellent verbal and written communication skills.
o Polished interpersonal and customer service abilities.
o Strong time management and multitasking capabilities.
o Proficiency in MS Office, familiarity with project management tools is a plus.
o Professional, mature, punctual, and detail-oriented.

80-20 Rule: Lex Visas believes in 80:20 rule of Job Description. 80% is the primary job and 20% is the secondary job, which is assigned based on organization needs and employee competency / interest from time to time.

Note: Responsibilities are not 100% fixed and will adapt or expand based on changing business needs and operational growth.

Compensation Range:
o INR 3,00,000 PA – INR 4,80,000 PA (including incentive and other benefits).
o Opportunity to work in a high-growth environment.
o Performance-driven rewards and professional development support

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Advantages:

- Paid time off
- Provident Fund

Application Question(s):

- Do you have prior experience supporting a Founder, CEO, COO, Director, or other senior executive? If yes, please mention the designation and duration.

Education:

- Bachelor's (Preferred)

Experience:

- Personal Assistant: 3 years (Required)

Language:

- English (Required)

Location:

- Hadapsar, Pune, Maharashtra (Required)

Work Location: In person

📌 Personal Assistant to Founder & COO (Hadapsar)
🏢 Lex Visas
📍 Hadapsar