Key Responsibilities

 Travel Coordination

o Independently manage domestic and international travel bookings

(flights, trains, buses, taxis).

o Arrange accommodation including hotels, guest houses, and serviced

apartments.

o Prepare and circulate detailed itineraries well in advance.

o Handle urgent, lastminute travel changes and emergency

arrangements.

 Vendor & Agency Management

o Negotiate with travel agencies, airlines, and hotels to secure

costeffective deals.

o Maintain and evaluate relationships with preferred vendors for

performance and compliance.

o Escalate and resolve vendor issues to ensure uninterrupted services.

 Cost & Compliance

o Ensure all bookings adhere to approved budgets and company travel

policy.

o Prepare cost comparison sheets and obtain necessary approvals.

o Support finance with invoice verification, receipts, and reconciliation.

 Documentation & Reporting

o Maintain accurate travel records and employee travel history.

o Prepare monthly MIS reports on travel expenses, bookings, and vendor

performance.





o Ensure proper documentation for visas, insurance, and internal

approvals.

 Employee Support

o Provide guidance on travel policies, claims, and reimbursement

procedures.

o Assist employees with cancellations, rescheduling, and special travel

requirements.

o Act as a reliable point of contact for travelrelated queries.

 Meeting Room Management

o Coordinate booking of meeting rooms and conference facilities.

o Manage schedules to avoid conflicts and ensure optimal utilization.

o Support logistics and setup for meetings, workshops, and events.

 Backup Support – Administration & Facilities

o Assist in general administration tasks including procurement, fleet, and

office supplies.

o Provide backup support for facilities management (housekeeping,

security, maintenance).

o Step in during staff absence or peak workload periods to ensure

continuity.

 Process Improvement

o Recommend and implement impr

📌 Admin Executive (Bengaluru)
🏢 The Association of People With Disability
📍 Bengaluru