Job Title: Administration & Operations Specialist

Experience: 5–7 Years
Location: Bangalore
Work Mode: Hybrid
Joining: Immediate Joiners Preferred

Job Summary

We are looking for an experienced Administration & Operations Specialist to manage day-to-day administrative activities, vendor coordination, travel management, procurement, invoicing, contracts, and event coordination. The ideal candidate should have robust organizational and communication skills, excellent stakeholder management capabilities, and the ability to handle multiple operational activities efficiently.

Key Responsibilities

Administration & Office Management

• Manage day-to-day administrative and operational activities.

• Coordinate with internal teams and external stakeholders to ensure smooth office operations.

• Maintain administrative records, documentation, and reports.

• Coordinate approvals and follow up with relevant stakeholders for timely closure.

Vendor Management

• Manage relationships with vendors and service providers.

• Coordinate vendor onboarding, documentation, service requirements,



and payments.

• Monitor vendor performance and ensure timely delivery of services.

• Support vendor negotiations and resolve operational issues.

Travel & Visa Management

• Manage domestic and international travel bookings, including flights, hotels, and transportation.

• Coordinate travel arrangements based on business requirements and company policies.

• Support visa processing and documentation for business travel.

• Coordinate with travel agencies, hotels, and other travel service providers.

• Maintain travel records and ensure timely completion of travel-related approvals.

Procurement & Contract Management

• Coordinate procurement activities for office and business requirements.

• Prepare and maintain purchase-related documentation.

• Coordinate with vendors and internal stakeholders for quotations, purchase orders, and approvals.

• Support contract preparation, documentatio

📌 HSO India | Administration and Vendor Manager | Contract (Bengaluru)
🏢 HSO Group
📍 Bengaluru