Admin Supervisor - AI Data Center Construction, Commissioning and Operations Readiness

Relevant Experience: 2 years
Overall Experience: 5 years
Location: Bhubaneswar

Position Summary
We are seeking an experienced Admin Supervisor to manage site administration and coordination services required to support construction, testing, commissioning and handover of the Odisha AI Data Center. Construction execution and readiness for secure handover are the initial priorities. The role will maintain continuity through commissioning and transition to Operations where applicable.

Key Responsibilities
Construction Site Administration
• Supervise day-to-day administrative support for the project office and construction site.
• Coordinate office facilities, meeting rooms, stationery, printing, housekeeping, pantry, transport and general site services.
• Maintain site contact lists, duty rosters, seating plans, access requirements and administrative calendars.
• Support onboarding and demobilization of employees, consultants, contractors and temporary personnel.




• Ensure administrative services remain available during extended shifts, critical tests and commissioning activities.

Access, Attendance and Workforce Coordination
• Coordinate employee and contractor onboarding documentation with HR, Security and EHS.
• Maintain attendance, visitor, induction, accommodation and transport records as assigned.
• Support badge requests, vehicle passes and authorized site-access documentation.
• Coordinate travel, local transport and accommodation for project personnel, OEMs, consultants and visitors.
• Escalate access, transport or welfare constraints that could affect workfront productivity.

Office, Facility and Vendor Management
• Manage administrative vendors for housekeeping, pantry, transport, office equipment, temporary facilities and consumables.
• Monitor service quality, staffing, attendance, supplies and invoice-supporting records.
• Coordinate maintenance of project offices, tem

📌 Admin Supervisor (Bhubaneswar)
🏢 HCLTech
📍 Bhubaneswar