Job Description Assistant Project Manager

Company: Kumkang Kind India Pvt. Ltd.

Preferred Industry: Construction / Building Materials / Aluminium Formwork

Role Summary

The Assistant Project Manager will coordinate purchase orders, commercial requirements, import/export shipments, logistics and project material deliveries. The role involves working with factories, vendors, freight forwarders, clients and project sites to ensure timely dispatch, accurate documentation and material reconciliation.

Key Responsibilities

- Review purchase orders (PO), proforma invoices (PI), quantities, delivery schedules and commercial requirements before dispatch.
- Coordinate import/export shipments, container bookings, loading schedules and shipment tracking.
- Liaise with freight forwarders, shipping lines, customs agents and logistics partners for timely shipment and delivery.
- Monitor estimated departure and arrival dates (ETD/ETA) and communicate updates to clients, project sites and internal teams.
- Verify commercial invoices, packing lists, Bills of Lading (BL), Air Waybills (AWB), Certificates of Origin (COO) and other shipping documents.
- Coordinate import documentation and customs clearance requirements with the relevant agencies.
- Plan project-wise material shipments with factories/vendors, logistics partners, clients and site teams.
- Reconcile shipment quantities against PO, PI and packing lists, and follow up on shortages or pending materials.
- Follow up on balance payments,



Letters of Credit (LC), Performance Bank Guarantees (PBG), Advance Bank Guarantees (ABG) and other requirements affecting dispatch.
- Maintain Excel trackers for shipments, material quantities, delivery schedules and project status reports.
- Identify shipment delays, quantity differences and document discrepancies, and escalate issues promptly.
- Maintain complete records of commercial correspondence, shipping documents and delivery confirmations.

Required Experience and Skills

- Relevant experience in PO handling, commercial coordination, import/export shipments, logistics and project material management.
- Good understanding of Incoterms, including FOB, CIF, CFR and DDP.
- Working knowledge of container booking, shipment tracking, shipping documentation and customs clearance coordination.
- Experience coordinating with vendors, freight forwarders, shipping lines, customs agents, clients and project sites.
- Positive knowledge of Excel for shipment tracking, quantity reconciliation and reporting.
- Strong follow-up, documentation, planning and coordination skills.
- Good written and verbal communication skills.
- Ability to manage multiple project shipments and resolve discrepancies within required timelines.
- Experience in construction, building materials or aluminium formwork is preferred.

Preferred Qualification

Bachelor’s degree in Engineering, Commerce, Supply Chain, Logistics or a related field.

📌 Assistant Project Manager (Pune)
🏢 Kumkang Kind India
📍 Pune