Role & reLocation: Mumbai
Experience: 712 years
Position: Full-time, office-based
Reporting directly to: Chairperson / Promoter

We are looking for a highly organised, proactive and mature Senior Executive Assistant to work directly with the Chairperson/Promoter across a diverse portfolio of responsibilities.

This is not a conventional secretarial role.

The person will act as an extension of the Chairperson's office - managing priorities, coordinating across teams, ensuring timely follow-ups and helping bring structure and closure to multiple activities happening simultaneously.

Key Responsibilities

Calendar & Schedule Management

- Manage a dynamic professional calendar involving internal meetings, external appointments, events and travel.
- Prioritise meetings and ensure the Chairperson is adequately briefed in advance.
- Manage changes in schedules efficiently and communicate them to all concerned stakeholders.
- Maintain reminders for important meetings, commitments and deadlines.

Coordination & Follow-ups

- Coordinate across senior management teams, organisations and external stakeholders.
- Maintain a structured action tracker of decisions, commitments and pending matters.
- Follow up proactively with individuals and teams until matters are closed.
- Ensure that important issues do not get lost between meetings or conversations.

Meetings

- Coordinate meetings and circulate agendas where required.
- Prepare briefing notes and background material.
- Record key decisions and actionable points.
- Track subsequent follow-ups and completion.

Communication

- Assist in drafting professional emails, messages, letters and responses.




- Coordinate communication with senior stakeholders in a professional and courteous manner.
- Manage incoming communication and help identify matters requiring immediate attention.

Travel & Logistics

- Plan domestic and international travel.
- Prepare detailed itineraries including flights, accommodation, transport, meetings and related logistics.
- Coordinate changes and contingencies during travel when required.

Office of the Chairperson

- Act as a central coordination point between the Chairperson and different organisations, departments and senior executives.
- Help organise information, documents, presentations and briefing material.
- Support events, conferences, institutional engagements and special projects.
- Assist with limited personal/family-office coordination where required.
- Handle all information with a high degree of confidentiality and discretion.sponsibilities

Candidate Profile

The ideal candidate should have:

- 712 years of relevant professional experience.
- Prior experience working directly with a Chairman, Promoter, Founder, Managing Director or CEO.
- Excellent organisational and time-management skills.
- Exceptional follow-through and attention to detail.
- Solid written and spoken English.
- Ability to communicate confidently with senior executives and external stakeholders.
- High levels of maturity, discretion and confidentiality.
- Ability to work across multiple priorities simultaneously.
- A proactive mindset - someone who anticipates requirements rather than waits for instructions.
- Ability to remain composed when priorities or schedules change.
- Strong working knowledge of PowerPoint, Excel, Word, Google Workspace/MS Office and contemporary productivity/AI tools. Technology savvy

Perks and benefits

📌 Executive Assistant To Chairperson / Promoter (Mumbai)
🏢 Maxedusol
📍 Mumbai