Designation - Personal Secretary to CEO
Reporting to - Founder & CEO
Education Background - MBA / PG Preferred
Work Experience (years) - 2-3 years
Location - Mahape,Navi Mumbai

I. Purpose of this particular role

The aim of the Individual holding this role will be to increase the overall efficiency of a CMD/Director by ensuring timely and efficient execution of the assigned administrative/operational duties and bringing in bandwidth to the matters handled by the CMD/CxO/Director.

Ensure the effective and efficient time usage for providing band-with to them to deal with strategic matters while ensuring operational and administrative matters are well coordinated, executed.

This role needs to be able to handle sensitive and complex issues as a part of the role in a qualified, objective and confidential manner and become a highly dependent member for the CMD/CxO/Director to depend on to deliver his/her own accountabilities and responsibilities.

II. Key Results and Key Activities:

1. CalendarManagement: Manage Calendar and Priorities of CEO

Manage, organize, and prioritize the CMD's electronic diary, scheduling appointments and conferences by assessing their priority, and coordinating teleconferences to maintain the CMD’s schedule effectively.

2. Secretarial, support: Ensure Seamless support to CEO’s schedule by providing efficient communication and administrative support for 100% efficiency of work.

- Answer and screen calls, manage emails, and interface with domestic and international clients.




- Maintain organized paper and electronic filing systems, and ensure accurate transcription of meeting notes.
- Track and ensure closure of action points from senior leadership meetings.
- Gather and verify information, and prepare reports, presentations, and communication scripts for CMD.
- Manage personal finances, expenses, guest relations, and leave for direct reports, maintaining confidentiality.
- Professionally attend to CMD’s guests, organizing arrangements and assisting with hospitality tasks.

3. Travel Management: Coordinate & Manage all the travel related logistics for efficient, cost effective and smoother travel experience for CEO.

- Arrange detailed travel itineraries and coordinate all travel arrangements for the CMD, including visas, forex, accommodations, flight tickets, and local ground transportation.
- Prepare all necessary papers and travel folders for travel purposes, ensuring all documentation is complete and organized.
- Proactively monitor schedules through live-tracking and make necessary adjustments to travel arrangements in response to schedule changes.

4. High-Impact projects: Lead and execute projects to support strategic initiatives to drive organizational success.

- Assist the MD’s office in identifying and engaging suppliers in key territories for strat
- Coordinate and update key stakeholders on internal audits, ISO audits, and critical organizational programs.
- Ensure seamless execution of cross-functional initiatives by collaborating with internal and external stakeholders.

📌 Personal Secretary To Chief Executive Officer (Navi Mumbai)
🏢 Neptunus Power Plant Services
📍 Navi Mumbai