Role Objective:

A key objective of this position is to efficiently and accurately manage end-to-end payroll processes, ensure compliance with all relevant statutory and regulatory requirements, maintain comprehensive employee records, manage employee joining formalities, and continuously improve payroll and HR operations while providing excellent service to employees and stakeholders.

Desired Candidate Profile:

- Degree in Human Resources or a relevant discipline with 5 to 8 years of overall experience, including experience in Payroll and Compensation & Benefits activities.
- Payroll Specialist: Efficiently manages end-to-end payroll processing, ensures compliance, and resolves payroll discrepancies promptly.
- Benefits and Payroll Administrator: Proficient in benefits administration, payroll deductions, contributions, reporting, and HR systems.
- Payroll Compliance Analyst: Ensures payroll compliance, conducts audits, and maintains accurate payroll and statutory records for India operations.
- Payroll and HRIS Specialist: Strong expertise in payroll processing, HRIS, SAP, SuccessFactors, audits, and continuous process improvement.
- Payroll Compliance Coordinator: Detail-oriented professional capable of managing payroll compliance, settlements, statutory payments, and accurate record-keeping.
- Joining Formalities & Employee Documentation: Hands-on experience in managing end-to-end joining formalities, including collection and verification of employee documents, completion of joining documentation, employee master data creation and verification, statutory documentation, bank and payroll-related details, and timely updating of employee records in SAP, Success Factors, and other applicable HR systems.
- Strong understanding of Indian payroll processes, statutory compliance, labour laws, and applicable statutory deductions.
- Good analytical skills with strong attention to detail and accuracy.
- Ability to maintain confidentiality of employee compensation, payroll, and personal information.

Role & Responsibilities:

1. Joining Formalities & Employee Documentation

- Manage and coordinate end-to-end joining formalities for new employees, ensuring a smooth and compliant onboarding process.
- Collect, verify, and maintain all required employee documents and joining forms as per organizational requirements.
- Ensure completion and accuracy of statutory documentation, bank details, payroll-related information, and other mandatory employee records.
- Create and verify employee master data in SAP, SuccessFactors, and other applicable HR systems.
- Ensure timely updating of employee records and communicate any discrepancies to the concerned stakeholders for correction.
- Maintain complete and accurate physical and electronic employee records in accordance with company policies and statutory requirements.

2. Payroll Processing





- Oversee the end-to-end payroll processing for India operations, including collection and verification of attendance, leave, salary inputs, incentives, deductions, reimbursements, and other payroll-related information.
- Process monthly payroll accurately and within defined timelines using SAP.
- Ensure accurate calculation of salaries, wages, bonuses, incentives, deductions, and other compensation elements.
- Coordinate with HR, Finance, and other stakeholders to ensure timely and accurate payroll inputs and payments.
- Review payroll outputs and resolve discrepancies before payroll closure.

3. Benefits Administration

- Coordinate with the HR and relevant stakeholders for administration of employee benefits, deductions, and contributions.
- Ensure benefits and payroll deductions are processed accurately in accordance with company policies and statutory requirements.
- Maintain accurate records of employee perks and related transactions.

4. Payroll Compliance

- Ensure compliance with applicable Indian labour laws, payroll regulations, and statutory requirements.
- Stay updated on changes in applicable statutory regulations and implement necessary changes in payroll processes.
- Ensure timely and accurate processing of statutory deductions and payments.
- Maintain records of all statutory payments and related documentation.
- Coordinate with relevant internal and external stakeholders for statutory compliance matters.

5. Payroll Reconciliation & Audit

- Perform regular payroll audits and reconciliations to identify and resolve discrepancies.
- Verify payroll inputs, outputs, deductions, statutory liabilities, and other payroll-related transactions.
- Assist in internal and external payroll audits and provide the required records and supporting documents.
- Ensure payroll records are accurate, complete, and properly maintained.

6. Employee Records & Documentation

- Maintain accurate and confidential employee records in physical form, SAP, SuccessFactors, and other automated systems adopted by the organization from time to time.
- Ensure employee master data is accurate and updated on a timely basis.
- Maintain records related to salary revisions, promotions, transfers, leaves, deductions, benefits, and other employee-related changes.
- Ensure proper documentation and confidentiality of employee information.

7. Incentive & Variable Pay Processing

- Calculate employee incentives and variable pay as per the defined policies and timelines.




- Verify incentive-related inputs and coordinate with relevant departments for necessary approvals.
- Ensure timely and accurate release of incentives through the payroll process.

8. Full & Final Settlement

- Verify Full and Final Settlement (F&F;) statements for exiting employees.
- Ensure accurate calculation of salary, leave encashment, recoveries, deductions, gratuity, incentives, and other applicable components.
- Coordinate with relevant stakeholders to ensure timely settlement of employee dues as per the defined process.

9. Employee Queries & Support

- Respond promptly and professionally to employee queries related to payroll, salary, deductions, benefits, statutory matters, joining formalities, and Full & Final Settlement.
- Coordinate with relevant stakeholders to resolve employee queries and discrepancies within defined timelines.
- Maintain confidentiality while handling sensitive employee and compensation-related information.

10. Payroll Reporting

- Prepare and generate periodic payroll reports for HR, Finance, and Management.
- Provide payroll-related MIS and reports as required.
- Ensure accuracy and timely submission of payroll reports and supporting data.
- Analyse payroll data and highlight significant discrepancies, trends, or areas requiring management attention.

11. System Management & Process Improvement

- Ensure effective functioning and accurate maintenance of payroll and HR systems.
- Coordinate with HRIS and IT teams for system-related issues, enhancements, and updates.
- Identify opportunities to improve payroll, joining, documentation, and employee data management processes.
- Contribute to HR process improvement initiatives and automation projects.
- Ensure processes are aligned with organizational policies and compliance requirements.

Functional Skills Required:

- Payroll Processing and Systems Knowledge
- Compensation & Benefits Administration
- Joining Formalities & Employee Documentation
- Indian Payroll Compliance and Labour Laws
- Statutory Compliance and Payments
- Record-Keeping and Documentation
- Payroll Auditing and Reconciliation
- Full & Final Settlement
- Incentive and Variable Pay Processing
- Payroll Reporting and MIS
- Employee Master Data Management
- Process Improvement and Automation

Behavioural Skills Required:

- Attention to Detail
- Communication and Interpersonal Skills
- Problem-Solving and Analytical Thinking
- Confidentiality and Integrity
- Time Management and Multitasking
- Process Orientation
- Accountability and Ownership
- Stakeholder Management
- Ability to Work Under Pressure
- Team Collaboration

Team Size to be Handled:

- Individual Contributor, reporting to General Manager HR.

Biotech is an Equal Opportunity Organization promoting diversity while ensuring no discrimination on any ground including gender, race, religion, age, sexual orientation, disability, etc.

📌 Senior Executive-HR (Ahmedabad)
🏢 Biotech Vision Care
📍 Ahmedabad