Role & responsibilities

Job Description HR Executive

Department: Human Resources
Designation: HR Executive
Reporting To: VP – HR
Location: Mumbai
Experience: 2–5 Years

Job Summary

We are looking for an HR Executive – Talent Acquisition & HR Operations who will be primarily responsible for managing end-to-end recruitment and talent acquisition activities, while also supporting HR Operations, employee lifecycle processes, Full & Final settlement, HR MIS, documentation, and audit-related activities.

The ideal candidate should have solid recruitment coordination and stakeholder management skills, along with a good understanding of HR processes and employee documentation.

Key Responsibilities

1. Talent Acquisition & Recruitment – 50%

- Manage the end-to-end recruitment process from manpower requisition to candidate joining.
- Understand job requirements and coordinate with department heads/HODs for timely closure of vacancies.
- Source candidates through Naukri, LinkedIn, job portals, references and other recruitment channels.
- Screen resumes and conduct initial candidate discussions/interviews.
- Coordinate interview schedules with hiring managers and candidates.
- Manage candidate communication throughout the recruitment process.
- Coordinate assessment/assignment rounds wherever applicable.
- Conduct salary discussions and support the offer negotiation process.
- Coordinate background verification and pre-employment documentation.
- Prepare and coordinate offer/appointment documentation as per company process.
- Ensure timely joining of selected candidates and coordinate pre-joining requirements.
- Maintain recruitment trackers and provide regular recruitment MIS to management.
- Track recruitment metrics such as open positions, profiles sourced, shortlisted candidates, interviews, offers, joining ratio and time-to-fill.




- Build and maintain a talent pipeline for current and future manpower requirements.
- Coordinate with recruitment consultants and external agencies, wherever required.
- Support employer branding and recruitment initiatives to improve candidate attraction.
- Ensure a smooth candidate experience throughout the recruitment process.

2. Onboarding & HR Operations – 15%

- Coordinate joining formalities, employee documentation, induction and onboarding activities.
- Ensure completion of joining forms and required statutory/HR documents.
- Coordinate with IT/Admin/Finance and other departments for email ID, ID card, joining kit, assets and salary account opening.
- Maintain and update employee master data and active/resigned employee records.
- Maintain accurate and updated personnel files and HR documentation.
- Support employee engagement activities and other HR initiatives.
- Profile creation in ERP & greythr.
- Opening bank accounts in Axis bank.
- Complete documentation before joining.

3. Exit & Full & Final Settlement –

- Coordinate complete exit formalities from resignation to relieving.
- Update resignation, LWD and exit details in the HR/ERP system.
- Conduct/coordinate exit interviews and maintain exit records.
- Coordinate clearance and NOC requirements with concerned departments.
- Coordinate with Finance/Payroll for Full & Final settlement inputs and documentation.
- Prepare and maintain F&F; trackers and follow up for timely closure.
- Coordinate company property,



ID card and asset recovery.
- Initiate deactivation of official email IDs and system access after employee separation.
- Maintain exit and attrition records.

HR MIS, Reporting & Analytics –

- Prepare regular HR MIS and reports for management review.
- Maintain accurate HR trackers and employee databases.
- Prepare reports related to:
- Headcount
- Recruitment status
- Joining and onboarding
- Attrition and employee turnover
- Time-to-fill
- Absenteeism
- Employee movements
- F&F; status
- Performance/HR-related data

- Analyse HR data and highlight key trends or pending actions to management.
- Ensure timely and accurate submission of HR reports.

Educational Qualification

- MBA / PGDM / MSW / MHRM in Human Resources preferred.
- Certification in HR / Labour Laws / Recruitment will be an added advantage.

Experience Required

- 2–5 years of experience in Talent Acquisition and HR Operations.
- Strong hands-on experience in end-to-end recruitment is mandatory.
- Experience in recruitment for manufacturing / medical device / pharma / healthcare / multi-location organizations will be preferred.
- Working knowledge of HRMS/ERP systems and MS Excel.
- Good understanding of employee lifecycle processes, F&F; and HR documentation.

Key Skills

- Talent Acquisition & Recruitment
- End-to-End Recruitment
- Candidate Sourcing & Screening
- Interview Coordination
- Stakeholder Management
- Recruitment MIS & Analytics
- HR Operations
- Employee Lifecycle Management
- Full & Final Settlement
- HR Documentation & Audit Support
- MS Excel & HRMS/ERP
- Communication & Interpersonal Skills
- Negotiation & Follow-up Skills

Note: - Roles and responsibilities may be modified or reassigned based on the business requirements and organizational needs of the Company.

📌 Hr Executive And Recruiter (Mumbai)
🏢 Ascent Meditech
📍 Mumbai