Job Purpose

To provide administrative, coordination, documentation, and MIS support to the Internal Audit function. The role involves managing audit-related data, coordinating with business stakeholders, scheduling meetings, maintaining audit documentation, and supporting the Internal Audit team in day-to-day operational activities. The incumbent will not be responsible for conducting audits but will play a critical role in ensuring smooth audit coordination and record management.

Key Responsibilities

Audit Coordination & Stakeholder Management

- Coordinate with internal teams and stakeholders for audit-related requirements, meetings, and documentation.
- Schedule and manage audit review meetings, follow-ups, and communication between auditors and business functions.
- Track audit timelines, pending actions, and deliverables.
- Support the Internal Audit team with administrative and operational activities on a daily basis.

Documentation Management

- Maintain and organize audit files, working papers, reports, and supporting documents.
- Convert, compile, format, and manage documents in accordance with audit requirements.
- Ensure proper version control and archival of audit records.
- Maintain master inventories of audit reports, business process documentation, and audit trackers.

MIS & Data Management

- Maintain and update audit-related databases, trackers, and MIS reports.
- Prepare status reports, dashboards, and management updates as required.
- Ensure accuracy, completeness, and timely availability of audit-related information.
- Assist in data collation, analysis,



and presentation preparation.

Meeting & Calendar Management

- Build and maintain audit calendars and schedules.
- Coordinate meetings, send invites, track attendance, and record action items.
- Follow up with stakeholders for closure of identified action points and pending submissions.

Administrative Support

- Support Internal Audit leadership with presentations, reports, and correspondence.
- Manage departmental records and documentation repositories.
- Coordinate logistics and administrative requirements for audits and reviews.

Technical Skills

- Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
- Strong data management and reporting skills.
- Experience in preparing MIS reports and maintaining trackers.
- Knowledge of document management and file organization.

Soft Skills

- Excellent verbal and written communication skills.
- Robust coordination and follow-up abilities.
- High attention to detail and organizational skills.
- Ability to work with multiple stakeholders and manage deadlines effectively.

Key Competencies

- Stakeholder Coordination
- Documentation Management
- MIS Reporting
- Data Accuracy & Governance
- Communication & Follow-up
- Planning & Organization

Experience

- 2 to 4 years of experience in coordination, MIS, documentation management, audit support, compliance support, or administrative roles.
- Experience in handling stakeholder communication and document management preferred.

Education

- Graduate in any discipline.
- Postgraduate qualification will be an added advantage.

📌 Internal Audit Coordinator (Offroll) (Mumbai)
🏢 Nayara Energy
📍 Mumbai