Job Title: Director Secretary/ Executive Assistant to Director

Company: Satyadeep Realtors Pvt. Ltd.
Location: Mulund, Mumbai
Employment Type: Full-Time, Permanent
Experience: 1-4 Years
Salary: 3,00,000 - 4,50,000 per annum
Department: Administration
Reporting To: Director

Job Description

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to manage executive coordination, administrative operations, vendor management, and daily follow-ups. The ideal candidate should have excellent communication skills, robust organizational abilities, and the capability to handle confidential information independently.

Key Responsibilities

- Manage the Directors calendar, appointments, meetings, and daily schedule.
- Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
- Handle emails, phone calls, correspondence, and professional communication.
- Coordinate with internal departments, clients, consultants, advocates, and business associates.
- Manage office administration, supplies, facilities, and day-to-day operational requirements.
- Coordinate with vendors, obtain quotations, negotiate rates, and monitor service quality.
- Arrange travel bookings, transportation, hotel reservations, and related travel requirements.
- Track tasks assigned by the Director and ensure timely completion through regular follow-ups.
- Prepare reports, presentations, letters, and other official documents.




- Maintain confidential records, agreements, and important business documents.
- Coordinate with HR, Accounts, Legal, Sales, and other departments for smooth operations.
- Ensure professionalism, punctuality, confidentiality, and efficient administrative support.

Required Skills

- Excellent verbal and written communication skills.
- Strong organizational, coordination, and multitasking abilities.
- Good knowledge of MS Office, particularly Word, Excel, and PowerPoint.
- Experience in vendor management and office administration.
- Strong follow-up, problem-solving, and time-management skills.
- Professional etiquette and the ability to handle confidential information.
- Ability to work independently and manage urgent assignments.

Eligibility Criteria

- 12th pass or Graduate in any discipline.
- 1–4years of experience as a Director Secretary, Executive Assistant, Personal Secretary, or Administrative Executive.
- Experience managing office vendors, travel arrangements, and administrative operations will be preferred.
- Prior experience in real estate, construction, or a related industry will be an advantage.

Preferred Candidate: A responsible, well-presented, detail-oriented professional who can support senior management and independently coordinate administrative activities.

Note: Interested candidate can share resume on [email protected] & contact (phone hidden)

📌 Director Secretary (Mumbai)
🏢 Satyadeep Realtors
📍 Mumbai