Job Summary

GET Program Coordinator

Department: Coorporate HR

Job Title - GET Program Coordinator (Graduate Engineer Trainee Program Coordinator)

Program Svarn Group - Graduate Engineer Trainee (GET) Program, Cable Manufacturing Division

Employment Type - Full Time (On site)

Experience Level - Early career, 1-3 years - HR/LD coordination or engineering operations background preferred

Location - Multi-location, as work demands - Palwal, Ghiloth, and Ahmedabad

Responsibilities

1. Program Workflow Coordination

- Own the GET cohort calendar and serve as the day-to-day liaison between the Program Head, plant engineering leads, and HR on rotation schedules, milestones, and mentor assignments.
- Track milestones against the program roadmap, flagging slippage in rotations, certifications, or assessments to the Program Head before they become escalations.
- Coordinate trainee placement and rotation logistics across Palwal, Ghiloth, and Ahmedabad, so plant heads know who is arriving, when, and for what module.
- Manage the interface (mentors, buddies, shop-floor supervisors) between the trainees and technical teams during each rotation.

2. HR Coordinator Functional Skillset

- Onboarding coordination end-to-end: offer-to-joining formalities, documentation, induction scheduling, and buddy/mentor assignment for each new batch.
- Daily attendance, leave, and shift/rotation records for the full cohort; reconcile with plant HR systems and flag anomalies.
- Mid-rotation and end-of-program evaluations , consolidate mentor feedback, and maintain each trainee's performance file for the confirmation/placement decision.
- Run trainee engagement touchpoints - buddy programs, feedback pulses, grievance first-response, and welfare/hostel logistics - so trainees have a consistent HR point of contact throughout the program.
- Coordinate PF/ESI enrolment, ID cards, safety inductions, and other statutory and site-access formalities in line with company policy.
- Manage program completion formalities (confirmation, extension, or exit), including documentation, exit interviews where applicable, and handover to the respective departments HR file.

3.



Technical Documentation MIS Reporting

- Maintain and organise engineering logs, SOPs relevant to trainee rotations, and change-request files touched by the cohort.
- Compile weekly and monthly MIS reports combining program KPIs (attendance, rotation completion, assessment scores) with HR metrics (attrition, engagement scores, cost-per-hire) for the Program Head and HR Head.
- Prepare technical meeting minutes, mentor feedback notes, and itemised task checklists for internal stakeholders and the CGO/Program Sponsor.
- Audit program files for compliance with company policy, relevant engineering/UL cable standards exposure, and safety regulations.

4. Vendor, Training Partner Inter-Departmental Liaison

- Coordinate with external training partners (soft skills, advanced communication, entry-level leadership, and MIS training) scheduling, attendance, and payment follow-up.
- Interface with vendors and IT to follow up on laptop procurement, learning-platform access, and other program-linked equipment or software orders.
- Organise cross-functional program-review meetings, mapping agendas and circulating pre-reads to plant heads, mentors, and HR.
- Handle first-level program-related grievances or issues from trainees or plant supervisors, gathering facts and escalating to the Program Head or HR Head as appropriate.

Education Eligibility

- Full-time degree in HR/Business Administration (MBA/PGDM - HR preferred), OR a B.E./B. Tech with strong demonstrated interest or coursework in HR/people operations.
- Prior exposure to manufacturing, engineering, or campus-hiring environment is a strong plus.
- Technical Tools Aptitude
- Advanced MS Excel (pivot tables, formulas, data sorting) for attendance, MIS, and budget-tracking work.




- Working familiarity with HRMS/HRIS platforms, attendance systems, and applicant-tracking tools.
- Familiarity with project-tracking mechanisms (Gantt charts, Agile/Scrum boards, or Jira) is a strong plus.
- Basic understanding of manufacturing environments and terminology (LV/MV cables, shop-floor safety norms) sufficient to coordinate credibly with engineering stakeholders.

Professional Soft Skills

- Communication: Exceptional verbal and written communication - comfortable moving between shop-floor supervisors, HR, and senior leadership in the same day.
- Problem-Solving: A calm, structured approach to resolving scheduling conflicts, documentation gaps, or trainee grievances before they escalate.
- Time Management Ownership: Able to run a 25-trainee cohort calendar, records, and reporting cadence without losing attention to detail.
- People-First Orientation: Genuine interest in people development - this role shapes the early career experience of every GET trainee at Svarn.

Working Conditions and Travel

A multi-location role, as work demands with regular on-site presence at Palwal, Ghiloth, and Ahmedabad during rotation and induction periods. Occasional travel to campus hiring locations, training venues, or vendor sites should be expected.

Key Performance Indicators (KPIs)

Performance in this role is evaluated against measurable outcomes across each area of responsibility:

Program Workflow Coordination

- % of cohort milestones (rotations, certifications, assessments) completed on schedule against the program roadmap.
- Average rotation-handover turnaround time across Palwal, Ghiloth, and Ahmedabad.
- Number of escalations to the Program Head arising from scheduling or coordination gaps (target: minimal).

HR Coordination

- Time-to-complete onboarding formalities per current batch (offer to induction).

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 GET Program Coordinator (Palwal)
🏢 Svarn Group
📍 Palwal