Job Description - Purchase Executive (Imports)
Position
Purchase Executive - Imports
Department
Supply Chain Management / Procurement
Location
Pune, India (or as applicable)
Reporting To
Purchase Manager / SCM Manager

Key Responsibilities
Procurement & Supplier Management
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Execute purchase orders for imported materials as per production and business requirements.
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Coordinate with overseas suppliers for quotations, order confirmations, shipment schedules, and documentation.
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Negotiate pricing, lead times, payment terms, and delivery schedules.
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Monitor supplier performance related to quality, cost, and delivery.
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Maintain strong relationships with global suppliers to ensure uninterrupted supply.
Import Operations
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Handle end-to-end import procurement processes from RFQ to material receipt.
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Track shipments and ensure on-time deliveries.
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Coordinate with freight forwarders, CHA (Custom House Agents), shipping lines, and logistics providers.
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Review and verify import documentation such as:
o
Commercial Invoice
o
Packing List
o
Bill of Lading / Airway Bill
o
Certificate of Origin
o
Insurance Documents
o
Import Licenses (if applicable)
Customs & Compliance
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Ensure compliance with import regulations, customs requirements, and company policies.
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Support customs clearance activities and resolve documentation-related issues.
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Monitor changes in DGFT, Customs, and international trade regulations.
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Maintain records for audits and statutory compliance.
Inventory & Planning Coordination
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Coordinate with planning, production, stores,



and logistics teams to ensure material availability.
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Monitor inventory levels and initiate procurement actions to avoid stock-outs.
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Follow up on open purchase orders and expedite critical shipments.
Cost Management
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Analyze landed costs including freight, duty, insurance, and other import-related expenses.
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Identify opportunities for cost reduction and process improvements.
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Support annual budgeting and procurement cost-saving initiatives.
ERP & Documentation
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Create and manage purchase orders in ERP systems (SAP, Oracle, Microsoft Dynamics, etc.).
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Maintain accurate procurement records, supplier databases, and import documentation.
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Prepare procurement and import status reports.
Qualifications
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Bachelor's Degree in Commerce, Engineering, Supply Chain, Business Administration, or related field.
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Diploma/Certification in Import-Export Management will be an added advantage.
Experience
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3-6 years of experience in Procurement/Purchasing.
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Minimum 2 years of experience handling import procurement activities.
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Experience in manufacturing, industrial automation, engineering, automotive, or machinery industries preferred.
Required Skills
Technical Skills
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Knowledge of international procurement processes.
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Understanding of Incoterms (EXW, FCA, FOB, CFR, CIF, DDP, etc.).
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Knowledge of import documentation and customs clearance procedures.
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Understanding of HS Codes, duty structures, and landed cost calculations.
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Proficiency in ERP systems such as SAP MM.
•
Positive knowledge of MS Excel and reporting tools.

📌 Purchase Executive (Imports) (India)
🏢 GK HR Consulting India Private
📍 India