Role Overview

We are looking for a dynamic, smart, highly organised and professionally mature Personal Secretary / Executive Assistant to provide comprehensive secretarial, coordination and administrative support to a Director.

The ideal candidate should be energetic, presentable, proactive and exceptionally good at follow-up, with the ability to work independently and handle multiple priorities in a fast-paced environment.

Key Responsibilities
Manage the Director's calendar, appointments, meetings and daily schedule.
Coordinate meetings with internal teams, senior management, clients and external stakeholders.
Handle emails, correspondence, calls and confidential communications.
Prepare PowerPoint presentations, MIS reports, meeting notes and management reports.
Follow up with various departments and ensure timely completion of tasks assigned by the Director.
Coordinate travel arrangements, itineraries, accommodation and other logistics.
Maintain important documents, records and confidential information.
Attend meetings when required and prepare Minutes of Meeting (MOM) and follow-up trackers.
Act as an effective communication bridge between the Director and internal/external stakeholders.
Support the Director in special projects,



reviews and management initiatives.
Handle urgent and ad-hoc assignments with maturity and discretion.

Candidate Profile
Graduate/Postgraduate with consistently valuable academic performance.
3–5 years of relevant experience as Personal Secretary, Executive Assistant, Executive Secretary or Management Coordinator.
Prior experience supporting a Director / MD / CEO / CXO / Senior Management will be preferred.
Excellent spoken and written English.
Robust proficiency in MS Word, Advanced Excel and PowerPoint.
Excellent communication, coordination and follow-up skills.
Highly organised with strong time-management and multitasking ability.
Smart, confident, well-groomed and professional.
High level of confidentiality, discretion and integrity.
Should be dynamic, proactive, quick to learn and solution-oriented.
Should be comfortable working in a fast-paced senior-management workplace.
Knowledge of AI tools such as ChatGPT/Copilot would be an advantage.

Interested candidates may please share their CV immediately on WhatsApp: +91-XXXXXXXXXX

Pay: Up to ₹80,000.00 per month

Work Location: In person

📌 Personal Secretary To Director Chennai
🏢 Surya Facilities and Management Services
📍 Chennai