Key Roles and Responsibilities1. Reception & Front Office Management

- Welcome and attend to visitors, clients, and business associates professionally.
- Handle incoming calls, transfer calls, and take messages accurately.
- Manage incoming and outgoing courier, mail, and documents.
- Maintain the reception area in a neat and organized manner.
- Guide visitors and coordinate their appointments with the concerned departments.

2. Personal Assistant to Management

- Manage the MD's/CEO's calendar, appointments, and daily schedule.
- Coordinate meetings, business appointments, and travel arrangements.
- Send reminders for meetings, commitments, and important deadlines.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle confidential information and management communications professionally.

3. Administrative Support

- Draft emails, letters, notices, and other official communications.
- Maintain files, records, contact lists, and important documents.
- Prepare basic reports, spreadsheets, and presentations as required.
- Coordinate office supplies, stationery, and general administrative requirements.
- Support document collection, printing, scanning, and filing.

4.



Internal Coordination & Follow-up

- Coordinate with HR, Finance, Sales, Design, Execution, and other departments.
- Follow up with department heads and employees on management instructions.
- Track pending tasks and update management on completion status.
- Communicate meeting schedules, announcements, and key updates.
- Ensure timely information flow between management and internal teams.

5. Guest & Client Coordination

- Coordinate client visits and management appointments.
- Ensure visitors receive timely assistance and a professional experience.
- Arrange meeting rooms and coordinate refreshments when required.
- Maintain visitor records and appointment details.

6. Reporting & Record Management

- Maintain daily appointment schedules and meeting records.
- Prepare pending-task and follow-up reports for management.
- Maintain accurate records of calls, visitors, couriers, and official correspondence.
- Ensure the confidentiality and security of company documents.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Personal Assistant and Receptionist (Kochi)
🏢 WeArch Developers
📍 Kochi