Role Overview

The Back-Office Executive will be an active member of the Sales Team and will independently handle day-to-day sales support activities. The role requires proactively managing sales data, documentation, quotations, coordination, and follow-ups to support the sales team in achieving targets. She will work closely with sales members and take ownership of assigned sales-support tasks.

Key Responsibilities

Customer-oriented handling of inquiries with a qualified and responsive approach

Understand customer requirements or inquiries and ensure timely and accurate responses

Prepare BOQs and quotations as per the customer requirements Handle commercial discussions, pricing coordination, and negotiation follow-ups independently as part of the sales process

Coordinate with vendors for pricing, availability, and follow-ups Maintain and manage sales data, customer records, quotations, and order trackers

Ensure proper documentation for sales transactions including POs, invoices, and contracts Maintain organized digital and physical records of all sales-related data such as quotations, proposals, and order records (as shared by sales team)

Coordinate with internal teams for order processing and billing Ensure proper documentation for sales transactions including POs, invoices,



and contracts Maintain proper digital and physical filing of all sales-related documents

Skills & Competencies

Strong organizational and multitasking skills

Good written and verbal communication skills

Proficiency in MS Excel, Word, and basic reporting formats

Attention to detail and accuracy in documentation

Ability to follow up and coordinate effectively with multiple teams

Customer-focused and process-oriented approach Qualification & Experience

Good working knowledge of MS Excel.

Good English communication and interpersonal skills.

Basic knowledge of IT Sales and products.

Handle customer inquiries professionally and responsively.

Understand customer requirements and provide timely, accurate responses.

Handle commercial discussions, pricing coordination, and negotiation follow-ups.

Coordinate with vendors for pricing, availability, and follow-ups.

Maintain sales data, customer records, quotations, and order trackers.

Ensure proper documentation of POs, invoices, contracts, and sales transactions.

Maintain organized digital and physical records of quotations, proposals, and orders.

Coordinate with internal teams for order processing and billing.

Maintain proper filing of all sales-related documents.

Pay: ₹25,000.00 - ₹27,000.00 per month

Work Location: In person

📌 Back Office Executive (Sales) (Vadodara)
🏢 JENX Digitech
📍 Vadodara