KEY JOB RESPONSIBILITIESA. Daily Accounts & Cash Management

- Maintain daily accounting records of the clinic.
- Record all income, expenses, receipts, payments, and adjustments accurately.
- Verify daily collections from consultation, procedures, pharmacy, diagnostics, and other clinic services.
- Reconcile cash, UPI, card, bank transfer, and other digital collections.
- Maintain the daily cash book and petty cash register.
- Prepare daily collection and closing reports.
- Deposit collections into the designated bank account as per management instructions.
- Immediately report any cash shortage, excess, or discrepancy.

B. Billing & Revenue

- Verify patient bills and ensure correct billing for all services.
- Ensure that discounts, cancellations, refunds, and adjustments are properly authorized.
- Reconcile billing-system reports with actual collections.
- Monitor pending payments and outstanding receivables.
- Prepare daily/weekly/monthly revenue reports for Management.

C. Pharmacy & Other Revenue Centres

- Reconcile pharmacy sales with daily collection reports.
- Verify pharmacy purchase invoices and supplier statements.
- Coordinate with pharmacy staff regarding billing and financial discrepancies.
- Monitor collections from laboratory, diagnostic, procedure, and other revenue-generating units where applicable.

D. Vendor & Purchase Accounts

- Verify supplier invoices and supporting documents before processing payments.
- Maintain vendor ledgers and outstanding statements.
- Verify purchase invoices against approved purchase orders/receiving documents wherever applicable.
- Prepare payment requests for Management approval.
- Maintain records of advances, pending bills, and vendor payments.

E. Bank & Financial Reconciliation

- Perform regular bank reconciliation.
- Verify bank deposits, withdrawals, transfers, card settlements, UPI settlements, and bank charges.
- Identify and resolve unreconciled transactions.
- Maintain proper documentation for all banking transactions.

F. Payroll Support

- Assist in monthly salary processing.
- Verify attendance, approved leave, salary adjustments, incentives, deductions, and other payroll inputs.
- Maintain salary payment records.




- Coordinate with HR and Management regarding payroll discrepancies.
- Maintain strict confidentiality of employee salary information.

G. Statutory & Tax Compliance

- Maintain records required for applicable GST, TDS, qualified tax, and other statutory requirements.
- Coordinate with the clinic's Chartered Accountant/auditor for preparation and filing of applicable returns.
- Provide accurate financial information and supporting documents within the required timelines.
- Ensure proper preservation of statutory and accounting records.

H. Monthly Financial Reporting

The Accounts Officer shall prepare and submit:

- Daily collection report
- Daily cash closing report
- Monthly income report
- Monthly expense report
- Bank reconciliation statement
- Vendor outstanding report
- Receivables/outstanding report
- Pharmacy collection report
- Payment summary
- Cash-flow summary
- Other reports requested by Management

I. Audit & Documentation

- Maintain proper books of accounts and supporting documents.
- File invoices, receipts, vouchers, payment approvals, bank records, and other financial documents systematically.
- Assist internal and external auditors.
- Provide required documents and explanations during audits.
- Ensure financial records are complete, accurate, and readily retrievable.

3. INTERNAL CONTROL RESPONSIBILITIES

The Accounts Officer shall:

- Ensure every expenditure has appropriate approval.
- Verify supporting documents before processing payments.
- Prevent duplicate or unauthorized payments.
- Ensure proper reconciliation of collections.
- Maintain appropriate records for refunds and discounts.
- Report suspected financial irregularities immediately to Management.
- Follow all clinic financial policies and procedures.
- Maintain segregation of duties wherever applicable.

4. AUTHORITY & APPROVAL LIMITS





The Accounts Officer shall not independently authorize or make financial commitments on behalf of the clinic beyond the authority specifically delegated by Management.

The Accounts Officer may:

- Verify financial documents.
- Prepare payment requests.
- Prepare reconciliation statements.
- Process approved transactions.
- Maintain accounting records.
- Coordinate with vendors and departments regarding accounts-related matters.

The following shall require prior approval from the authorized Management personnel:

- Vendor payments
- Refunds
- Patient billing adjustments
- Discounts beyond approved limits
- Purchase commitments
- Salary adjustments
- Advances
- Capital expenditure
- New vendor creation
- Any unusual or exceptional financial transaction

Educational Qualification

- B.Com / M.Com / equivalent qualification in Accounting or Finance preferred.

Experience

- Prior experience in accounting is preferred.
- Experience in a hospital, clinic, healthcare organization, pharmacy, or similar environment will be an advantage.

Technical Skills

- Knowledge of accounting principles.
- MS Excel proficiency.
- Knowledge of accounting software/Tally or equivalent software.
- Knowledge of GST/TDS and basic statutory accounting requirements.
- Good numerical and reconciliation skills.

Personal Skills

- Accuracy and attention to detail.
- Integrity and financial discipline.
- Good communication skills.
- Ability to maintain confidentiality.
- Time-management skills.
- Ability to coordinate with multiple departments.
- Ability to work independently and meet deadlines.

8. CONFIDENTIALITY

The Accounts Officer shall maintain strict confidentiality regarding:

- Patient billing information
- Patient financial information
- Employee salary details
- Vendor pricing and contracts
- Clinic revenue and expenditure
- Bank details
- Financial statements
- Management information
- Any other confidential information obtained during employment.

Unauthorized disclosure, sharing, copying, or misuse of confidential information may result in disciplinary action as per clinic policy.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Accounts Officer (Velachery)
🏢 chennai obesity and gastro surgeons centre
📍 Velachery