EXECUTIVE ASSISTANT TO DIRECTOR

Location: pune
Experience: 2–5 Years
Industry Preference: Interior Design / Architecture / Construction

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in administrative, operational, coordination, and follow-up activities. The ideal candidate should have experience in the interior design, architecture, or construction industry and be comfortable managing multiple priorities with professionalism and discretion.

Key Responsibilities

Administrative Support

- Manage the Director’s calendar, appointments, meetings, and travel arrangements.
- Draft, review, and manage correspondence and internal communication.
- Maintain and organize important documents, records, and files.

Project Coordination

- Coordinate with Design, Purchase, and Site Execution teams on behalf of the Director.
- Track project progress, follow-ups, and ensure timely updates.
- Assist in reviewing drawings, BOQs, and project timelines with a basic understanding of the same.

Client & Vendor Coordination

- Coordinate with clients and vendors for meetings, documentation, and project updates.
- Handle professional communication and follow-ups as directed by the Director.

Meeting Support

- Prepare meeting agendas and take minutes.
- Track and follow up on action points after meetings.




- Ensure smooth coordination of internal and external meetings.

Confidentiality & Discretion

- Handle confidential business and project-related information with a high level of integrity and discretion.

Requirements

- Bachelor’s degree preferred in Business Administration, Interior Design, Architecture, or a related field.
- 2–5 years of experience as an Executive Assistant or in a similar coordination role.
- Experience in the interior design, architecture, construction, or related industry preferred.
- Excellent verbal and written communication skills.
- Strong knowledge of MS Office, including Word, Excel, and PowerPoint.
- Valuable command of email and calendar management tools.
- Strong organizational and time-management skills.
- Ability to prioritize tasks and manage multiple responsibilities efficiently.

Preferred Skills

- Basic understanding of interior design processes and terminology.
- Experience handling client and vendor communication.
- Solid follow-up and coordination skills.
- Quick adaptability and a problem-solving mindset.

Work Environment

- Full-time, office-based role.
- Occasional travel or site visits may be required.
- Fast-paced work environment with direct coordination with the Director and leadership team.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Pune)
🏢 infinity designs
📍 Pune