Purchase Manager / Procurement & Inventory Manager – Role Summary

The Purchase Manager is responsible for managing the complete procurement and inventory cycle—from receiving material requirements to purchasing, delivery, verification, inventory control, returns, and accounts submission.

Key Responsibilities:

- Material Requirements
- Collect and verify requirements from procurement/site teams.
- Ensure details such as specification, quantity, size, finish, site and required date are explicit.
- Maintain a requirement tracker.
- Vendor & Rate Management
- Compare rates from 2–3 vendors wherever practical.
- Evaluate price, quality, brand, availability, delivery and payment terms.
- Negotiate and maintain vendor/rate records.
- Conduct a quarterly market-rate review.
- Purchase Orders
- Prepare accurate POs and obtain required approvals.
- Send POs to vendors and maintain a PO register.
- Track POs until closure.
- Purchase & Delivery
- Place orders, follow up with vendors and coordinate site deliveries.
- Track delays and ensure urgent requirements are handled without bypassing approvals.
- Material Verification
- Ensure the site/supervisor verifies quantity, quality, specification, brand, size, finish and damage.
- Obtain a signed delivery/PO confirmation.
- Accounts & PO Closure
- Cross-check PO, invoice and received material.
- Record shortages/damages/variations.
- Submit only verified documents to Accounts.
- Post-Purchase & Returns




- Track whether materials are actually used.
- Identify excess, damaged, defective or incorrect materials.
- Coordinate returns, replacements and credit notes.
- Inventory & Stores
- Maintain Material In/Out Registers, Stock Register, Inventory Tracker, Bin Cards, FIFO Tracker and Return Register.
- Conduct physical stock checks and reconcile discrepancies.
- Dispatch & Site Coordination
- Ensure proper packing, labelling and safe dispatch.
- Coordinate continuously with Project Managers, Site Supervisors, Procurement, Stores, Vendors and Accounts.
- Ensure procurement does not delay projects.
- Vendor & Cost Control
- Maintain approved vendor database and develop alternatives.
- Monitor vendor performance.
- Control costs, avoid duplicate/unnecessary purchases and track wastage.

Main KPIs

- Purchase cost & savings
- Timely procurement and delivery
- Vendor comparison and negotiation
- Material quality
- PO accuracy
- Documentation
- Inventory/FIFO accuracy
- Bin-card accuracy
- Material returns
- Vendor performance
- Quarterly rate reviews
- Accounts coordination

In one line:

The Purchase Manager must ensure the right material, in the right quality and quantity, at the right price and right time—with complete documentation and inventory control.

Pay: ₹30,000.00 - ₹40,000.00 per month

Experience:

- Purchasing and inventory management: 2 years (Required)

Work Location: In person

📌 Purchase Manager / Procurement & Inventory Manager (Gurugram)
🏢 Design ArTEC
📍 Gurugram