Key Responsibilities

1. Contract Management: Prepare, verify and forward Sauda confirmations, sales contracts and purchase orders (POs).

2. Order Coordination: Collect POs from buyers and coordinate with millers for timely order processing.

3. Shipping Documentation: Collect, verify and forward invoices, packing lists, LR/bilty, e-way bills and other shipping/dispatch documents.

4. Buyer & Miller Coordination: Ensure timely exchange of documents between buyers and millers.

5. Vendor Registration: Handle vendor code creation, customer registration and related documentation.

6. Bill Processing: Coordinate with the billing team to ensure timely receipt, entry and forwarding of bills.

7. Document Verification: Check quantity, rate, product specifications, payment terms and other details against confirmed contracts.

8. Pending Work Follow-up: Follow up on pending POs, contracts, shipping documents and vendor approvals.

9. Record Management: Maintain proper digital and physical records of all transactions.

10. Daily Reporting: Update all documentation activities and pending tasks in company software.

Required Skills

- Good command of MS Excel, Word, email and computer operations.

- Strong communication skills in Hindi,



Gujarati and basic English.

- Excellent follow-up and coordination abilities.

- Accuracy, discipline and attention to detail.

- Ability to manage multiple orders simultaneously.

- Responsible, organized and able to work independently.

Key Performance Indicators (KPIs)

- 100% accuracy in contracts and documentation.

- Timely collection and forwarding of POs and shipping documents.

- Minimum pending documentation.

- Timely vendor code creation.

- No delay in billing due to missing documents.

- Daily software updates and timely task completion.

Preferred Candidate: A responsible, systematic and proactive skilled who can independently manage documentation, coordinate efficiently with buyers and millers, and ensure smooth execution of all confirmed deals.

Job Types: Full-time, Walk-In

Pay: ₹300,000.00 - ₹336,000.00 per year

Benefits:

- Cell phone reimbursement

Education:

- Bachelor's (Preferred)

Experience:

- 7years: 6 years (Preferred)

Language:

- Hindi, Gujrati (Preferred)

Location:

- Ahmedabad, Gujarat (Preferred)

Shift availability:

- Day Shift (Preferred)

Work Location: In person

📌 Export Documentation Executive (Ahmedabad)
🏢 MAAKRUPA CANVASSING
📍 Ahmedabad