- Job type: Part-time, 4 hours per day, with potential to progress to full-time
- Working hours: 9:00 AM or 10:00 AM start (IST), 4 hours per day, Monday to Friday
- Probation: 3 months

About the role

We are looking for a detail-oriented Accounts Payable & Finance Administrator to join our finance team remotely. You will manage day-to-day supplier invoice processing, maintain customer and supplier records in our accounting system, and support month-end tasks. You will work closely with sales, operations and finance colleagues, so you will need to be a strong communicator and a reliable team player who is also comfortable working independently and managing your own workload.

This role starts part-time with a 3-month probationary period. For the right candidate, there is an opportunity to move to a full-time position afterwards.

Key responsibilities

Daily

- Review the shared finance inbox, filtering out irrelevant emails (advertising, price lists, non-accounts invoices) and prioritising what needs action.
- Process supplier invoices: match each invoice to its order number and order confirmation, then record it in the supplier invoice sheet with the correct nominal code, currency and value.
- Follow up on missing information. Email the relevant salesperson when an order confirmation is missing, and the coordinator when an order number is missing.
- Review imported draft invoices in Xero, attach the invoice files, allocate order numbers, save them and submit them for approval.
- Create new customer records in Xero.
- Enter approved team expenses into Xero (received periodically via a WhatsApp group).
- Update the daily accounts tracker, ClickUp and calendar with completed tasks and activity.





Monthly / as required

- Create new suppliers in Xero after checking for duplicates, and update the supplier list and ClickUp.
- Reconcile supplier statements against Xero and request any missing invoices from suppliers.
- Review the aged creditors report and email suppliers as required.
- Close completed orders in Xero based on monthly order data.

Requirements

- Minimum 2 years' experience in accounts payable, bookkeeping or finance administration
- Strong attention to detail and accuracy in data entry and invoice matching
- Proficient in Excel or Google Sheets
- Excellent written English for emailing suppliers and UK-based colleagues
- Able to work effectively as part of a team, with clear, proactive communication
- Able to work independently and autonomously, managing your own time and priorities in a remote setting
- Understanding of nominal codes, multi-currency invoices and supplier statement reconciliation
- Reliable internet connection and a laptop or desktop computer

Nice to have

- Experience using Xero (or similar cloud accounting software, such as QuickBooks or Zoho Books)
- Experience with ClickUp or similar task-management tools
- Experience working with UK or international suppliers
- Degree or diploma in accounting, commerce or finance

What we offer

- Remote work
- Fixed morning hours, leaving your afternoons free
- Clear progression path to a full-time role after a successful probation

Pay: ₹15,000.00 per month

Benefits:

- Adaptable schedule
- Work from home

Experience:

- accounts payable, bookkeeping or finance administration: 2 years (Required)
- Excel / Google Sheets: 2 years (Required)

Language:

- English (Required)

Work Location: Remote

📌 Accounts Payable & Finance Administrator (Mumbai)
🏢 FCI London
📍 Mumbai