We are looking for a responsible and detail-oriented Admin & Accounts Executive to manage both office administration and day-to-day accounting activities for a company involved in steel structuring.
The ideal candidate should be capable of independently handling routine administrative activities, maintaining financial records, coordinating with staff and management, and ensuring smooth day-to-day office operations.
Key Responsibilities
Administration
- Manage day-to-day office administration and documentation.
- Maintain employee records, attendance, leave and other HR-related documents.
- Coordinate with staff, vendors, clients and management.
- Handle office correspondence, filing and documentation.
- Maintain purchase, supplier and office-related records.
- Support management in routine administrative activities.
- Coordinate project-related administrative requirements.
- Ensure proper maintenance of company records and documents.
Accounts
- Maintain day-to-day accounting entries and financial records.
- Record receipts, payments, expenses and other transactions.
- Maintain cash and bank records.
- Prepare and maintain invoices, bills and payment documents.
- Handle accounts payable and receivable records.
- Follow up on outstanding payments when required.
- Coordinate with suppliers and vendors regarding bills and payments.
- Assist in bank reconciliation and routine accounting activities.
- Maintain proper documentation for all financial transactions.
- Prepare basic financial and management reports as required.
Key Performance Areas (KPA)
1. Office Administration & Documentation
2. Daily Accounting & Bookkeeping
3. Cash & Bank Management
4. Purchase & Vendor Coordination
5. Billing & Payment Follow-up
6. Employee Records & Attendance Management
7. Management Support & Coordination
8. Financial Documentation & Reporting
9. Data Accuracy & Record Maintenance
10. Compliance with Company SOPs & Processes
Key Performance Indicators (KPI)
- 100% accuracy in daily accounting entries.
- Daily transactions updated within the prescribed timeline.
- 100% maintenance of cash and bank records.
- Timely preparation and submission of invoices and bills.
- Proper tracking of receivables and payables.
- Zero/minimum errors in financial documentation.
- Employee attendance and administrative records updated regularly.
- Vendor and supplier documents maintained systematically.
- Reports submitted to management within the required timeline.
- Proper implementation of company administrative and accounting procedures.