HR Executive - Time Office

Job Purpose
To manage and maintain the complete attendance, time office, shift, leave and manpower records of both on-roll and off-roll employees, ensuring accurate and timely attendance processing, compliance with company policies, and coordination with Payroll, HR, Administration and Contract Labour teams.
Key Responsibilities
1. Attendance & Time Office Management

- Manage daily attendance for on-roll and off-roll employees.
- Monitor attendance through biometric/RFID/attendance management systems.
- Check and reconcile in-time, out-time, late coming, early leaving and missing punches.
- Prepare daily attendance reports and highlight irregularities to the concerned department.
- Ensure timely correction of attendance discrepancies after proper authorization.
- Maintain attendance records and ensure data accuracy.

2. Shift & Manpower Management

- Maintain employee shift schedules, weekly offs and shift changes.
- Coordinate with department supervisors for shift allocation and manpower deployment.
- Track absenteeism, late coming and unauthorized absence.
- Prepare daily manpower/attendance status reports for management.
- Monitor attendance of contract/temporary/workmen manpower deployed through contractors.

3. Leave & Overtime Management

- Maintain employee leave records and update the HRMS/attendance system.
- Verify leave applications against attendance records and company policy.
- Process and maintain overtime (OT) records after obtaining required approvals.




- Coordinate with respective departments for OT authorization and discrepancies.
- Maintain records of compensatory off, weekly-off working and holiday working, wherever applicable.

4. On-Roll & Off-Roll Employee Records

- Maintain accurate attendance and time-office records for:
- Permanent/on-roll employees
- Contract/off-roll employees
- Temporary employees
- Trainees/apprentices, wherever applicable
- Coordinate with contractors regarding deployment, attendance, absenteeism and manpower records.
- Reconcile contractor attendance with company records before submission for payroll/billing purposes.

5. Payroll Support

- Provide accurate monthly attendance inputs to Payroll/HR.
- Prepare and verify attendance-related inputs such as:
- Paid days
- Loss of pay (LOP)
- Leave
- Overtime
- Weekly-off/holiday working
- Absence
- Late/early attendance adjustments
- Support monthly payroll closure and resolve attendance-related payroll queries.

6. Compliance & Documentation

- Maintain proper documentation and records related to attendance and working hours.
- Ensure time-office practices are aligned with applicable company policies and statutory requirements.
- Support HR audits, internal audits and statutory inspections by providing required attendance/time records.
- Maintain confidentiality of employee attendance and personal information.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 HR Executive (Payroll) (Indore)
🏢 Carryfast Group
📍 Indore