About the Company

Position: Executive Assistant (EA) to Director & COO
Location: Byculla, Mumbai
Working Days: Monday to Friday
Experience: 10+ years in a similar high-level executive support role
Education: Graduate from a recognised university
Reporting To: Director & Chief Operating Officer (COO)

About the Role
We are looking for a highly organised, sharp, productive, mature, and proactive Executive Assistant to the Director & COO who can provide high-level executive and administrative support. The EA will serve as the primary point of contact for the COO’s office and will be responsible for managing daily office operations, executive schedules, communication, meetings, travel, documentation, and coordination with senior management and other stakeholders. This is a high-responsibility role requiring excellent English communication, strong confidentiality, exceptional organisational skills, flexibility, and the ability to manage demanding schedules and frequent domestic and international travel.

Responsibilities
• Executive Support




• Provide dedicated day-to-day administrative and executive support to the COO.
• Manage the COO’s calendar, appointments, business meetings, conferences, and high-profile events.
• Coordinate complex domestic and international travel itineraries involving multiple destinations and schedule changes.
• Manage travel documentation including visas, passports, hotel bookings, and travel insurance.
• Maintain active travel itineraries, corporate loyalty programmes, and frequent-flyer records.
• Maintain and organise corporate contact directories.
• Draft professional correspondence, presentations, speeches, policy manuals, press releases, and corporate announcements.
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• Meetings & Conferences
• Prepare meeting agendas, minutes, presentations, briefing papers, and reports.
• Organise and coordinate virtual and in-person meetings and conferences.
• Attend meetings and provide necessary secretarial support.
• Welcome and professionally manag

📌 Executive Assistant (Mumbai)
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📍 Mumbai