Supplier Development & Order Management Specialist

Company: UCAL GROUP COMPANY

Location: Unit 705, Sigma Wing, Raheja Towers, 177 Anna Salai, Chennai 600002

Employment Type: Fulltime

About the Role

We are seeking a Supplier Development & Order Management Specialist to strengthen our global supplier network for genuine automotive parts and manage endtoend purchase order execution. The role requires strong coordination across suppliers, pricing teams, logistics, and finance to ensure seamless order flow across international time zones.

Key Responsibilities

1. Supplier Development & Onboarding

- Identify and evaluate suppliers for genuine automotive parts.
- Assess brand coverage, technical capability, and supply capacity.
- Request and review master price lists, catalog updates, and quotations.
- Drive commercial followups to expand supplier partnerships and improve terms.

2. Enquiry & RFQ Management

- Issue structured RFQs with part numbers, target quantities, and brand specifications.
- Obtain complete supplier responses: pricing, stock availability, lead time, currency, Incoterms, and validity.
- Clarify missing or inconsistent quotation data with vendors and internal pricing teams.

3. Purchase Order (PO) Execution

- Create and manage stockbacked and customerbacked POs in ERP/tracking systems.
- Obtain Proforma Invoices and written order confirmations.
- Resolve discrepancies in price, quantity, or terms before final placement.
- Escalate unconfirmed orders or expiring quotations.

4. Order Tracking & Delivery Commitment

- Maintain realtime open order and backorder tracking logs.
- Secure readiness updates and ETA confirmations from suppliers.
- Manage partial deliveries, delays, leadtime changes, and coordinate cancellations or amendments.

5. Technical & Part Change Management

- Identify part supersessions,



crossreferences, and supplierproposed substitutions.
- Obtain internal approvals before confirming part changes.
- Maintain traceability for part numbers, pricing variations, and order references.

6. CrossFunctional Coordination (Finance & Logistics)

- Coordinate advance/final payments with Finance and share remittance proofs with suppliers.
- Collect packing lists, cargo weight/cube details, and readiness notifications.
- Handover ready orders to Logistics for dispatch and customs clearance.

7. Supplier Discrepancy & Claim Resolution

- Resolve shortages, damages, or incorrect part deliveries.
- Process and track credit notes with proper documentation.
- Own discrepancy claims endtoend until resolution or reimbursement.

8. Reporting & Process Optimization

- Maintain accurate ERP purchasing records and supplier logs.
- Prepare weekly status reports on order progress, pending confirmations, and supply risks.
- Collaborate with process improvement teams to enhance operational efficiency.

Required Skills & Competencies

- Strong vendor management and negotiation skills
- Knowledge of automotive parts (preferred)
- Experience in RFQ, PO, and order tracking processes
- Ability to work across global time zones
- Proficiency in ERP systems and MS Excel
- Excellent communication and followup discipline
- Problemsolving and discrepancy resolution capability

Experience & Qualification

- Graduate in Engineering / Supply Chain / Commerce (preferred)
- 25 years of experience in vendor development, procurement, or order management
- Experience in automotive spare parts industry is an added advantage

Why Join Us

- Prospect to work with global suppliers
- Fastpaced, crossfunctional role
- Exposure to international procurement and logistics operations

If interested send resume to [email protected]

📌 Sourcing Specialist (Chennai)
🏢 Ucal Aero Tech
📍 Chennai