JOB DESCRIPTION

Position - IR & Welfare Head Department: Human Resources

Purpose of the Role

To lead the execution of recruitment, industrial relations, employee welfare, statutory compliance, government schemes, hostel operations and workforce stabilization activities for the Women Workforce Project. The role is responsible for ensuring timely manpower availability, smooth onboarding, employee engagement, welfare, statutory compliance, and effective coordination with Production, Administration, Hostel, Training and other departments to achieve the approved project objectives.

Key Deliverables

- Recruitment Strategy & Workforce Planning Execution
- Industrial Relations & Employee Welfare Management
- Government Scheme Implementation & Coordination
- Statutory Compliance & Governance
- Hostel Operations Management
- Training & Deployment Coordination
- Productivity, Attendance, Attrition & Workforce Stabilization
- Cross-Functional Coordination
- Recruitment, Welfare & Hostel MIS
- Continuous Improvement

Key Responsibilities
Execution of Recruitment Strategy & Workforce Planning

- Execute recruitment plans as approved by the Project Leader based on manpower requirements and production plans.
- Coordinate with the PPC (Production Planning & Control) and Production teams to understand daily, weekly, and monthly manpower requirements.
- Guide and monitor the Recruitment Executive in sourcing suitable candidates through villages, NGOs, technical institutes, employee referrals, placement agencies and other approved recruitment channels.
- Ensure optimum manpower availability by balancing manpower deployment based on production highs and lows.
- Identify manpower gaps and initiate timely recruitment actions to avoid production disruptions.
- Coordinate inter-departmental manpower allocation to meet changing production priorities.
- Monitor recruitment progress, joining ratio, manpower availability and deployment status.
- Review recruitment source effectiveness and recommend improvements to the Project Leader.
- Ensure timely fulfillment of manpower requirements without affecting production schedules.

Industrial Relations & Employee Welfare Management

- Maintain healthy industrial relations and promote a positive work environment for women employees.
- Guide the team in addressing employee grievances, counselling and disciplinary matters.




- Ensure implementation of company policies, workplace discipline and employee welfare initiatives.
- Coordinate with departmental heads to improve employee engagement and workforce stability and conduct employee counselling and interaction meetings.
- Build a supportive work culture that enhances employee satisfaction and retention.

Government Schemes & External Coordination

- Execute approved Government employment and skill development schemes applicable to the Women Workforce Project.
- Coordinate with consultants, Government departments, NGOs, technical institutes and external agencies for smooth implementation.
- Ensure timely documentation, statutory requirements and reimbursement processes under approved schemes.
- Monitor scheme utilization and submit implementation status to the Project Leader.
- Identify operational issues affecting scheme implementation and recommend corrective actions.

Statutory Compliance & Governance

- Execute statutory compliance activities related to women employment through the Compliance Team.
- Ensure compliance with applicable labour laws, women employment regulations, hostel operations, workplace safety, transportation and company policies.
- Coordinate with the concerned team for statutory documentation and regulatory compliance.

Hostel Operations Management

- Supervise overall hostel operations through the Hostel Warden and Hostel Team.
- Ensure hostel readiness before arrival of recent employees.
- Monitor hostel occupancy, discipline, housekeeping, food quality, safety, security and employee welfare.
- Coordinate with Administration, Security, Transport and Hostel teams to resolve operational issues.
- Ensure implementation of approved hostel policies and welfare initiatives.
- Monitor employee feedback and recommend improvements to enhance hostel facilities and employee satisfaction.

Training & Deployment Coordination

- Coordinate with the Training Coordinator to ensure timely completion of induction,



technical and behavioural training programmes.
- Review trainee attendance, skill development, competency assessment and deployment readiness.
- Coordinate with Production, PPC and Department Heads for timely deployment of trained women employees.
- Monitor post-deployment stabilization and coordinate with concerned departments to resolve operational or behavioural issues.
- Ensure smooth transition of employees from recruitment to deployment as per the approved manpower plan.

Productivity, Attendance, Attrition & Workforce Stabilization

- Coordinate with Plant Head, PPC Head and Production Heads to ensure optimum manpower utilization and workforce stability.
- Monitor department-wise attendance, absenteeism, attrition and manpower availability.
- Analyze reasons for absenteeism, attrition and workforce instability, and implement approved corrective actions.
- Coordinate employee counselling, engagement and welfare initiatives to improve retention and workforce stability.
- Support implementation of productivity improvement initiatives by ensuring timely manpower availability and deployment.
- Monitor workforce stabilization after deployment and submit improvement recommendations to the Project Leader.

Cross Functional Coordination

- Coordinate with Project Leader, Production, PPC, Administration, Purchase, Civil, Finance, Security, Transport, Training, Hostel, MIS and HR teams for successful execution of the Women Workforce Project.
- Ensure timely completion of recruitment, deployment, hostel readiness and employee welfare activities.
- Support implementation of new initiatives related to the Women Workforce Project.
- Resolve operational issues through effective inter-departmental coordination and timely follow-up.

Data Analytics & MIS Reporting

- Review and validate recruitment, manpower, attendance, absenteeism, attrition, welfare, hostel and statutory MIS prepared by the MIS Executive.
- Monitor recruitment pipeline, joining ratio, manpower availability and deployment status through periodic MIS reports.
- Ensure timely submission, accuracy and completeness of recruitment, welfare, hostel, statutory and Government Scheme reports to the Project Leader.
- Identify operational gaps through MIS analysis and coordinate corrective actions with the concerned teams.

📌 IR & Welfare Head (Ludhiana)
🏢 Centex Exports
📍 Ludhiana