We have an excellent opportunity with an e-commerce company.

Position : Executive Assistant to [Founder/Managing Director/Director]

Experience: 2-8 Years

Job Summary

We are looking for a highly organized, proactive, and dependable Executive Assistant to provide comprehensive support to the senior management. The ideal candidate should possess excellent communication, coordination, and organizational skills, with the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

1. Executive Support :

Manage the calendar, appointments, meetings, and schedules of the reporting manager.

Coordinate internal and external meetings and ensure timely reminders and follow-ups.

Prioritize appointments and assist in managing daily tasks and commitments.

Handle calls, emails, and other correspondence on behalf of the reporting manager when required.

2. Coordination & Follow-ups:

Coordinate with internal teams, vendors, clients, and other stakeholders.

Ensure timely follow-up on tasks assigned by the reporting manager.

Maintain a tracker of ongoing tasks, deadlines, and pending action points.

Follow up with relevant team members and provide regular status updates.

3. Travel & Meeting Management

Assist with travel planning, bookings, itineraries, and other arrangements.

Organize meetings, prepare agendas, and coordinate necessary logistics.





Prepare meeting notes and maintain a record of key discussions and action points where required.

4. Documentation & Reporting

Prepare presentations, reports, letters, emails, and other business documents.

Maintain confidential files, records, and key documents.

Prepare and update Excel trackers and MIS reports.

Assist in creating and organizing documents required for management review.

5. General Support

Act as a point of coordination between the reporting manager and internal/external stakeholders.

Assist with day-to-day administrative and operational requirements.

Anticipate requirements and proactively support the reporting manager in ensuring smooth execution of priorities.

Handle sensitive and confidential information with complete discretion.

Preferred Candidate Profile

Graduate in any discipline.

3-8 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.

Experience supporting senior management, founders, or directors will be preferred.

Presentable, well-organized, and capable of dealing professionally with senior stakeholders.

Flexible and willing to extend support beyond regular working hours when required.

Interested candidates please share your updated resume on [email protected]

Regards,

Divya Modi

📌 Executive Assistant (Mumbai)
🏢 Talent Corner HR Services
📍 Mumbai