Job Description – Project Coordination Executive Industry: Resort, Hospitality & Facility Management – recent Mumbai, India Job Summary The Project Coordination Executive will support the planning, coordination, execution, and monitoring of resort, hospitality, and facility management projects. The role involves coordinating with management, clients, consultants, contractors, vendors, and internal departments to ensure projects, renovations, maintenance, and facility improvement works are completed on time, within approved requirements, and with minimal disruption to daily operations. Key Responsibilities Coordinate day-to-day activities of resort, hospitality, and facility management projects. Coordinate with Operations, Engineering, Housekeeping, F&B;, Security, Procurement, Finance, and Administration teams. Liaise with clients, consultants, contractors, subcontractors, suppliers, and service providers. Prepare and maintain project schedules, trackers, action lists, and progress reports. Coordinate renovation, refurbishment, fit-out, MEP, civil, landscaping, and facility improvement works. Follow up on project milestones, approvals, materials, manpower, and pending activities. Prepare Minutes of Meetings (MOM) and monitor closure of action points. Coordinate site meetings, inspections, contractor visits, and project-related activities. Maintain project documents including drawings, quotations, approvals, work orders, contracts, correspondence, and reports. Coordinate procurement requirements, material deliveries, and vendor follow-ups. Monitor contractor and vendor performance and highlight delays or issues to management. Assist in tracking project costs,



quotations, variations, invoices, and supporting documents. Prepare weekly and monthly project status reports for management. Coordinate snagging, testing, commissioning, handover, and project close-out activities. Ensure project activities are properly planned to minimize disruption to guests, residents, tenants, and daily resort/hotel operations. Coordinate preventive and corrective maintenance activities related to project requirements. Ensure contractors comply with site safety, quality, housekeeping, and facility management procedures. Maintain proper records of maintenance and project-related activities. Support the Project/Operations Manager in planning and implementing improvement projects. Perform other duties assigned by management. Qualifications & Experience Bachelor’s degree or Diploma in Project Management, Hospitality Management, Facility Management, Engineering, Business Administration, or a related field. 3–5 years of experience in project coordination, preferably in resorts, hotels, hospitality, facility management, or property management. Experience in coordinating contractors, vendors, consultants, maintenance teams, and internal departments. Good knowledge of hospitality and facility operations. Strong skills in MS Excel, Word, PowerPoint, and Outlook. Good communication, coordination, documentation, and follow-up skills. Strong organizational and time-management abilities. Ability to manage multiple projects and deadlines. Positive English communication skills.

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance

Work Location: In person

📌 Project Coordination Executive (Panvel)
🏢 Gryphon
📍 Panvel