JOB DESCRIPTION - Warehouse Manager

Company: MSI Communications
Department: Warehouse & Logistics
Designation: Warehouse Manager (7-10 Yrs experience in same field)
Reports To: Operations Manager / General Manager
Location: As per company requirements

1. Job Purpose

To manage and plan and oversee all warehouse operations,(including the receipt, storage, inventory control, dispatch, and distribution of materials and equipment).

The Warehouse Manager is responsible for maintaining inventory accuracy, ensuring safe storage, optimizing warehouse space, and ensuring timely delivery of materials to support the smooth functioning of MSI Communications.

2. Key Responsibilities

A. Warehouse Operations

- Manage daily warehouse activities, including receiving, storing, picking, packing, and dispatching materials.
- Ensure materials are properly labelled, organized, and stored in designated locations.
- Maintain effective warehouse layouts and space utilization.
- Ensure timely issuance and delivery of materials to internal departments, project sites, and customers.
- Establish and implement standard operating procedures for warehouse operations.

B. Inventory Management

- Maintain accurate stock records and inventory registers.
- Conduct regular physical stock verification and cycle counts.
- Reconcile physical stock with ERP or inventory management system records.
- Monitor minimum and maximum stock levels and coordinate replenishment.
- Identify slow-moving, obsolete, damaged, and excess inventory and recommend corrective action.
- Investigate stock discrepancies and implement preventive measures.

C. Goods Receipt & Dispatch

- Verify incoming materials against purchase orders, delivery notes, and invoices.
- Inspect materials for quantity, quality, and visible damage.
- Coordinate with Procurement, Finance, and Operations for goods receipt and documentation.
- Ensure accurate picking, packing, documentation, and dispatch of materials.
- Maintain dispatch records and coordinate transportation and delivery schedules.

D. Asset & Equipment Management

- Maintain records of company equipment, tools, accessories, and other assets stored in the warehouse, as applicable.




- Track the issuance and return of equipment to employees and project teams.
- Monitor equipment condition and coordinate repairs, maintenance, or replacement.
- Ensure proper tagging, identification, and traceability of company assets.

E. Safety, Security & Compliance

- Ensure warehouse cleanliness, safety, and housekeeping standards.
- Implement appropriate fire safety, access control, and material-handling procedures.
- Prevent unauthorized access, theft, damage, and loss of inventory.
- Ensure safe stacking and storage of materials.
- Report accidents, damages, shortages, and other incidents to management promptly.

F. Documentation & Reporting

- Maintain records of goods received, goods issued, stock transfers, returns, and dispatches.
- Prepare daily, weekly, and monthly inventory reports.
- Submit stock reconciliation reports and inventory ageing reports.
- Maintain supporting documents for internal and external audits.
- Ensure timely and accurate updates in the ERP or inventory management system.

G. Team Management

- Supervise warehouse staff, storekeepers, helpers, and dispatch personnel.
- Allocate daily tasks and monitor employee productivity.
- Train team members on inventory procedures, documentation, and safety requirements.
- Maintain discipline, accountability, and teamwork within the warehouse.
- Evaluate team performance and identify training requirements.

H. Coordination & Cost Control

- Coordinate with Procurement, Finance, Sales, Operations, and Project teams.
- Monitor warehouse operating expenses and recommend cost-saving measures.
- Coordinate with vendors and transporters to ensure timely deliveries.
- Minimize material wastage, stock losses, and unnecessary handling costs.

3. Educational Qualifications

- Bachelor's degree or Diploma in Logistics, Supply Chain Management, Operations, or a related field.




- Additional certification in inventory management or warehouse operations will be an advantage.

4. Experience

- Minimum 5–8 years of experience in warehouse, stores, inventory, or logistics operations.
- At least 2–3 years of experience in a supervisory or managerial position.
- Experience in inventory reconciliation, stock audits, warehouse documentation, and ERP systems.
- Experience in the communications, electronics, IT equipment, media, or project-based industry will be an advantage.

5. Required Skills & Competencies

- Strong inventory control and warehouse management skills.
- Knowledge of goods receipt, dispatch, stock reconciliation, and material handling.
- Proficiency in MS Excel and ERP/inventory management software.
- Good organizational, analytical, and problem-solving abilities.
- Strong leadership and team-management skills.
- Attention to detail and accuracy in documentation.
- Effective communication and coordination skills.
- High integrity and accountability in handling company materials and assets.

6. Key Performance Indicators (KPIs)

- Inventory accuracy and stock reconciliation.
- Timely receipt and dispatch of materials.
- Reduction in stock discrepancies, losses, and damages.
- Compliance with warehouse safety and housekeeping standards.
- Reduction in obsolete and slow-moving inventory.
- Accuracy and timeliness of inventory reports.
- Efficient utilization of warehouse space.
- Productivity of warehouse staff.
- Timely availability of materials for projects and operations.

7. Internal & External Coordination

Internal: Finance & Accounts, Procurement, Sales, Operations, Project Management, HR, and other departments.

External: Suppliers, transporters, logistics service providers, and other relevant business partners.

8. General Responsibilities

Perform any other duties assigned by management that are relevant to warehouse operations, inventory control, logistics, and the operational requirements of MSI Communications.

Note: This job description may be amended based on business requirements and organizational policies.

Pay: ₹50,000.00 - ₹70,000.00 per month

Benefits:

- Flexible schedule
- Food provided

Work Location: In person

📌 Logistics & Warehouse Manager (Kozhikode)
🏢 MSI COMMUNICATIONS
📍 Kozhikode