JOB DESCRIPTIONAssistant Project Manager – EPC (Water & Wastewater Treatment)

Department: Projects / Project Management
Designation: Assistant Project Manager
Industry: EPC – Water & Wastewater Treatment Solutions
Reporting To: Project Manager / Senior Project Manager
Location: Head Office and Project Sites (as required)
Employment Type: Full-time

1. Job Purpose

To assist the Project Manager in planning, coordinating, monitoring, and executing EPC projects involving Zero Liquid Discharge (ZLD), Mechanical Vapour Recompression (MVR), Multiple Effect Evaporators (MEE), Effluent Treatment Plants (ETP), and other industrial water and wastewater treatment solutions.

The role involves coordinating site activities, engineering and design, procurement, vendors, contractors, and internal departments to ensure projects are executed safely, within the approved budget, as per technical specifications, and within the scheduled timeline.

2. Key Roles and Responsibilities

A. Project Planning and Execution

- Assist the Project Manager in developing project execution plans, schedules, milestones, and resource requirements.
- Monitor day-to-day project progress against the approved project schedule.
- Coordinate with site engineers, supervisors, contractors, and vendors to ensure timely execution.
- Track project deliverables, identify execution delays, and implement corrective actions in consultation with the Project Manager.
- Maintain project trackers, progress reports, pending activity lists, and documentation.
- Support installation, commissioning, performance trials, and project handover activities.

B. Site Management and Coordination

- Monitor civil, mechanical, piping, electrical, instrumentation, and equipment installation activities.
- Coordinate site manpower, subcontractors, materials, equipment, and tools required for execution.
- Conduct regular site progress reviews and ensure adherence to approved drawings and technical specifications.
- Identify site-level technical issues, execution challenges, and resource constraints and escalate them to the Project Manager.
- Ensure compliance with safety procedures, quality standards, and site-specific requirements.
- Coordinate with clients and their representatives for inspections, approvals, and execution-related discussions.

C. Procurement and Purchase Coordination

- Coordinate with the Purchase Department for procurement of project materials, equipment, spares, and consumables.
- Prepare and monitor material requirement lists, purchase requisitions, and procurement schedules based on project requirements.
- Follow up with vendors regarding quotations, purchase orders, manufacturing progress, dispatch, and delivery commitments.
- Coordinate with the Design and Project teams to confirm technical specifications before procurement.
- Monitor long-lead items and ensure materials reach the project site as per the execution schedule.
- Track material shortages, pending deliveries, and procurement-related delays.
- Assist in vendor evaluation and technical-commercial comparison in coordination with the concerned departments.

D. Engineering and Design Coordination

- Coordinate with the Design and Engineering Department for timely release of drawings, calculations, equipment specifications, and other engineering deliverables.
- Monitor the status of P&IDs;, general arrangement drawings, equipment layouts, piping drawings, electrical drawings,



and instrumentation details.
- Ensure the latest approved drawings are available at the project site before execution.
- Coordinate design clarifications, site modifications, and technical queries between engineering teams, vendors, and site personnel.
- Track drawing approvals and ensure that revisions are communicated to the relevant stakeholders.
- Identify discrepancies between approved drawings and actual site conditions and coordinate resolution.

E. Project Cost and Budget Monitoring

- Assist the Project Manager in monitoring project costs against the approved budget.
- Track material consumption, contractor bills, manpower costs, site expenses, and additional work.
- Identify potential cost overruns and report deviations to the Project Manager.
- Maintain records of approved variations, extra work, and client-driven changes.
- Support cost-control initiatives without compromising project quality or safety.

F. Client, Vendor and Internal Coordination

- Act as a coordination link between the Project Manager, Design, Purchase, Production, Quality, Accounts, and Site Execution teams.
- Follow up with clients for site readiness, drawing approvals, material approvals, inspections, and other project-related requirements.
- Coordinate with vendors and subcontractors to resolve technical and delivery issues.
- Participate in project review meetings and prepare Minutes of Meeting (MOM) with action owners and deadlines.
- Maintain an updated list of pending approvals, open issues, risks, and responsibilities.

G. Quality, Testing and Commissioning

- Ensure execution activities follow approved drawings, inspection and test plans, and quality requirements.
- Coordinate inspections, equipment installation checks, hydrotesting, flushing, electrical checks, and instrumentation loop checks, as applicable.
- Support pre-commissioning, commissioning, performance testing, and trial-run activities.
- Coordinate punch-list closure and ensure all outstanding issues are addressed before handover.
- Assist in preparing as-built drawings, operation and maintenance manuals, commissioning reports, and handover documents.

H. Reporting and Documentation

- Prepare daily, weekly, and monthly project progress reports.
- Maintain project schedules, procurement trackers, drawing trackers, site progress records, and issue registers.
- Track planned versus actual progress and highlight critical-path delays.
- Maintain records of site instructions, inspection reports, material receipts, and project correspondence.
- Provide accurate project updates to the Project Manager for management review.

3. Key Performance Indicators (KPIs)

The Assistant Project Manager's performance will be evaluated on the following parameters:

- Project Schedule Adherence: Completion of assigned activities within planned timelines.
- Procurement Coordination: Timely availability of project materials and equipment at site.
- Design Coordination: Timely release and approval of drawings required for execution.
- Site Execution Progress:



Achievement of planned installation and execution milestones.
- Cost Control: Minimization of avoidable expenses, wastage, and budget deviations.
- Quality Compliance: Reduction in rework, installation defects, and non-conformities.
- Issue Resolution: Timely identification, follow-up, and closure of project issues.
- Documentation and Reporting: Accuracy and timeliness of project trackers and progress reports.
- Commissioning and Handover: Timely closure of punch-list items and completion of assigned handover deliverables.
- Coordination Effectiveness: Timely follow-up with internal departments, vendors, contractors, and clients.

4. Educational Qualification

- Bachelor's degree or Diploma in Mechanical Engineering, Chemical Engineering, Electrical Engineering, Instrumentation, or a related engineering discipline.
- Candidates with relevant project execution experience in industrial water and wastewater treatment EPC projects will be preferred.

5. Experience

- Preferred experience: 3–7 years in project execution, site coordination, or project engineering.
- Experience in industrial EPC projects involving ZLD, MVR, MEE, ETP, evaporators, condensers, heat exchangers, pumps, piping, and associated utilities will be an advantage.
- Candidates with hands-on experience in coordinating Design, Purchase, and Site Execution activities will be preferred.

6. Required Skills and Competencies

- Solid project coordination and execution capabilities.
- Understanding of mechanical equipment, piping systems, P&IDs;, and engineering drawings.
- Knowledge of procurement processes, vendor follow-ups, and material planning.
- Ability to monitor schedules, budgets, and project milestones.
- Proficiency in MS Excel, MS Project, or equivalent project planning tools.
- Strong communication, documentation, reporting, and follow-up skills.
- Problem-solving ability and effective coordination across multiple departments.
- Willingness to travel to project sites and manage site-level responsibilities.
- Ability to work under project deadlines while maintaining safety and quality standards.

7. Authority and Reporting Structure

The Assistant Project Manager will work under the guidance of the Project Manager and will be responsible for coordinating assigned project activities across Design, Purchase, and Site Execution.

The position is expected to proactively identify delays, follow up with responsible departments, recommend corrective actions, and escalate critical issues. Major budgetary decisions, contractual commitments, scope changes, and final project approvals will remain subject to the Project Manager's or authorized management's approval.

8. Preferred Candidate Profile

The ideal candidate should be execution-oriented, technically sound, organized, and capable of coordinating multiple departments simultaneously. The candidate should be able to convert the Project Manager's instructions into actionable tasks, monitor progress, ensure timely follow-ups, and help deliver projects within the agreed schedule, budget, quality, and safety requirements.

Primary Objective: To ensure smooth coordination between Site Execution, Design, and Purchase so that the Project Manager can focus on overall project control, client management, risk management, and successful project delivery.

Pay: ₹35,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Assistant Project Manager (Surat)
🏢 Shailvac Engineers
📍 Surat