2-7yrs of experience

Key Responsibilities:

1. Research & Vendor Sourcing

- Identify, evaluate, and shortlist venues, catering services, artists, manpower agencies,and other vendors aligned with event objectives.
- Conduct market research to bring innovative practices in hospitality, guest engagement, and vendor management.
- Build and maintain a reliable vendor database for future events.

2. Budgeting & Planning

- Develop cost-effective plans by negotiating pricing and services with vendors.
- Balance quality and budget requirements while ensuring value optimization.
- Finalize contracts, timelines, and deliverables within approved budgets.
- Maintain detailed records of agreements, quotations, and commercial terms.
- Support the Project Manager in budget tracking, reconciliation, and invoicing.

3. Event Execution & Coordination

- Act as the primary liaison with venues and oversee all on-ground logistics including seating, staging, power, safety, and compliance.
- Coordinate guest hospitality including accommodations, travel, and special requirements.
- Manage communication with guests via calls/emails for invitations, RSVPs, reminders,and feedback.
- Supervise event staff such as ushers, registration teams, and technical crew to ensure smooth operations.
- Troubleshoot real-time issues and ensure seamless event delivery.

4. Communication Management

- Ensure clear and timely communication between internal teams, vendors, and guests.
- Track action items,



timelines, and follow-ups to prevent last-minute escalations.
- Maintain documentation and reporting throughout the event lifecycle.
- Managing artist

5. Post-Event Closure

- Ensure completion of vendor deliverables and documentation.
- Collect invoices and coordinate payments with the Project Manager.
- Gather guest and stakeholder feedback for continuous improvement.
- Archive vendor and event details for future reference and learning.

Requirements:

- Bachelor’s degree in Event Management, Communications, Hospitality, or related field
- 2–5 years of experience in events, hospitality, or operations coordination.
- Experience handling vendors and guest management preferred.
- Excellent organizational and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
- Willingness to work flexible hours, including weekends and late nights during events.

What Success Looks Like:

- Smooth, well-coordinated events with minimal escalations
- Strong vendor relationships and cost efficiencies
- High guest satisfaction
- Timely closures and accurate documentation

What We Offer:

- Prospect to work on high-profile events across corporate, entertainment, and experiential sectors.
- Fast-paced, creative work environment.
- Career growth and skill development opportunities.

Pay: ₹30,000.00 - ₹70,000.00 per month

Work Location: In person

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